Human Resources Coordinator Job at Carenet Launch in Biloxi

Position Summary

We are seeking a detail-oriented HR Coordinator to support our human resources operations with a focus on employee relations, workplace documentation, and compliance. The successful candidate will play a critical role in maintaining accurate employee records, documenting workplace incidents, and assisting with employee relations matters to ensure a positive and compliant work environment.

Key Responsibilities

Employee Relations & Documentation

• Document workplace incidents, complaints, and grievances in accordance with company policies and legal requirements
• Maintain comprehensive and confidential employee personnel files, both physical and electronic
• Assist HR management with employee relations matters including policy violations, disciplinary actions, and conflict resolution
• Track and document progressive discipline processes and corrective action plans
• Prepare incident reports and maintain detailed records of investigations
• Support the grievance process by scheduling meetings, taking notes, and maintaining case files

Administrative Support

• Coordinate and schedule employee relations meetings, interviews, and disciplinary hearings
• Assist with employee onboarding and offboarding processes
• Update and maintain HR databases and tracking systems
• Prepare correspondence and documentation for employee communications
• Support HR projects and initiatives as assigned

Compliance & Record Keeping

• Ensure all employee documentation meets federal, state, and local compliance requirements
• Maintain confidentiality and security of sensitive employee information
• Assist with internal and external audits by providing accurate documentation
• Support Equal Employment Opportunity (EEO) reporting and recordkeeping
• Help maintain compliance with FMLA, ADA, and other employment law requirements

General HR Support

• Provide administrative support to the HR team
• Assist with recruitment coordination and candidate scheduling
• Support employee communication initiatives
• Help with HR policy updates and distribution
• Participate in special projects and cross-functional teams as needed

Required Qualifications

• Bachelor\'s degree in Human Resources, Business Administration, or related field preferred
• 1-2 years of HR or administrative experience preferred
• Strong written and verbal communication skills
• Excellent attention to detail and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to handle confidential information with discretion and professionalism
• Knowledge of employment laws and HR best practices preferred
• Experience with HRIS systems a plus

Essential Skills & Competencies

Documentation Skills: Ability to create clear, accurate, and detailed written records

Interpersonal Skills: Professional demeanor when dealing with sensitive employee matters

Problem-Solving: Analytical thinking to assess situations and recommend appropriate actions

Time Management: Ability to prioritize multiple tasks and meet deadlines

Confidentiality: Strict adherence to confidentiality requirements

Adaptability: Flexibility to handle various HR functions and changing priorities

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Ability to lift and file documents
• Occasional travel to different office locations if applicable

Working Conditions

• Professional office environment
• Standard business hours with occasional overtime as needed
• May be required to attend meetings outside normal business hours
• Exposure to confidential and sensitive employee information

Compensation & Benefits

• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision insurance
• Retirement plan with company matching
• Paid time off and holidays
• Professional development opportunities
• Flexible work arrangements considered

This organization is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified candidates regardless of race, gender, age, religion, sexual orientation, or disability.