Calyxo
Conference & Events Manager - Pleasanton, CA
Calyxo, Pleasanton, California, United States, 94566
Conference & Events Manager - Pleasanton, CA
Pleasanton, CA
Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.
Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.
Summary:
We are seeking a highly organized and detail-oriented Conference and Events Manager to oversee the logistics, management, and execution of 90+ conferences and events annually at local, regional, national, and international levels. This role is pivotal in ensuring the seamless planning and delivery of corporate-led summits, symposiums, educational events and programs, and high-profile events that drive engagement, enhance brand visibility, and deliver measurable organizational impact.
In This Role, You Will:
Own the full event lifecycle — plan, coordinate, and execute logistics for conferences and events, ranging in size from local and regional conferences to large-scale annual conferences.
Lead comprehensive, end-to-end event management including schedule planning, budgeting, contracts, vendor coordination, material management, and tracking.
For key conferences, responsible for the design and development of promotional assets and program materials in collaboration with internal stakeholders and external agencies.
Lead regular planning meetings in partnership with Marketing, Sales, and cross-functional teams, ensuring alignment of event objectives with overall corporate strategy.
Oversee attendee registration systems, housing blocks, AV/production, catering, and travel logistics for corporate-led events.
Measure and analyze event performance through KPIs, feedback, and post-event reporting to drive continuous improvement.
Ensure events reflect brand standards and deliver an engaging, high-quality experience for all stakeholders.
Who You Will Report To:
Sr. Marketing Communications Manager
Requirements:
5+ years of experience managing conferences, trade shows, or corporate events at a national/international scale.
Education: Equivalent work experience or a bachelor’s degree in marketing, business administration, event management, or a related field.
Ability to work in a fast-paced/high-growth environment.
Excellent communication and interpersonal skills with the ability to collaborate effectively with cross-functional teams.
Proven project management and organizational abilities; adept at managing multiple complex events simultaneously.
Knowledge of regulatory requirements and compliance standards for medical devices.
Work location: hybrid
Travel: 20% travel
Full-time employment
Compliance with relevant county, state, and federal rules regarding vaccinations.
What We Offer:
At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse environment with experienced leaders and have an opportunity to shape our culture, learn continually, and grow.
We also offer an attractive compensation package, which includes:
A competitive base salary of $115,000 - $130,000 and a variable incentive plan
Stock options – ownership and a stake in a mission-driven company
Employee benefits package that includes 401(k), healthcare insurance and paid vacation
Calyxo is an equal opportunity employer. We value diversity and inclusion and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other legally protected characteristics.
Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States.
Disclaimer:
We follow a structured interview process to ensure the best fit for both candidates and our team. Please note:
Structured Interview Process : Our hiring process includes multiple stages of interviews where you will interact with Calyxo employees to understand the role and our culture.
Verification of Identity : We do not extend job offers without first meeting candidates, virtually or in person.
Beware of Scams : Calyxo will never request sensitive personal information via email or online forms before an official interview. Use only official Calyxo domains for communications.
We appreciate your interest in joining Calyxo and look forward to connecting through our official channels.
#J-18808-Ljbffr
Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.
Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.
Summary:
We are seeking a highly organized and detail-oriented Conference and Events Manager to oversee the logistics, management, and execution of 90+ conferences and events annually at local, regional, national, and international levels. This role is pivotal in ensuring the seamless planning and delivery of corporate-led summits, symposiums, educational events and programs, and high-profile events that drive engagement, enhance brand visibility, and deliver measurable organizational impact.
In This Role, You Will:
Own the full event lifecycle — plan, coordinate, and execute logistics for conferences and events, ranging in size from local and regional conferences to large-scale annual conferences.
Lead comprehensive, end-to-end event management including schedule planning, budgeting, contracts, vendor coordination, material management, and tracking.
For key conferences, responsible for the design and development of promotional assets and program materials in collaboration with internal stakeholders and external agencies.
Lead regular planning meetings in partnership with Marketing, Sales, and cross-functional teams, ensuring alignment of event objectives with overall corporate strategy.
Oversee attendee registration systems, housing blocks, AV/production, catering, and travel logistics for corporate-led events.
Measure and analyze event performance through KPIs, feedback, and post-event reporting to drive continuous improvement.
Ensure events reflect brand standards and deliver an engaging, high-quality experience for all stakeholders.
Who You Will Report To:
Sr. Marketing Communications Manager
Requirements:
5+ years of experience managing conferences, trade shows, or corporate events at a national/international scale.
Education: Equivalent work experience or a bachelor’s degree in marketing, business administration, event management, or a related field.
Ability to work in a fast-paced/high-growth environment.
Excellent communication and interpersonal skills with the ability to collaborate effectively with cross-functional teams.
Proven project management and organizational abilities; adept at managing multiple complex events simultaneously.
Knowledge of regulatory requirements and compliance standards for medical devices.
Work location: hybrid
Travel: 20% travel
Full-time employment
Compliance with relevant county, state, and federal rules regarding vaccinations.
What We Offer:
At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse environment with experienced leaders and have an opportunity to shape our culture, learn continually, and grow.
We also offer an attractive compensation package, which includes:
A competitive base salary of $115,000 - $130,000 and a variable incentive plan
Stock options – ownership and a stake in a mission-driven company
Employee benefits package that includes 401(k), healthcare insurance and paid vacation
Calyxo is an equal opportunity employer. We value diversity and inclusion and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other legally protected characteristics.
Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States.
Disclaimer:
We follow a structured interview process to ensure the best fit for both candidates and our team. Please note:
Structured Interview Process : Our hiring process includes multiple stages of interviews where you will interact with Calyxo employees to understand the role and our culture.
Verification of Identity : We do not extend job offers without first meeting candidates, virtually or in person.
Beware of Scams : Calyxo will never request sensitive personal information via email or online forms before an official interview. Use only official Calyxo domains for communications.
We appreciate your interest in joining Calyxo and look forward to connecting through our official channels.
#J-18808-Ljbffr