Children's National Medical Center
Program Coordinator - Surgery
Children's National Medical Center, Washington, District of Columbia, us, 20022
Overview
The Program Coordinator will provide administrative and program support to plan, implement and coordinate programs, events and educational activities, and to administer policies and procedures as well as office management. Ideal candidates possess strong knowledge of scheduling processes, familiarity with insurance companies, their policies and authorization procedures, excellent time management to handle multiple priorities, proficiency in data management for tracking and reporting program activities, and strong organizational skills to ensure efficient program operations. Qualifications
Minimum Education Work requires analytical, communication and organizational skills generally acquired through completion of a bachelor’s degree program (Required) Degree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration (Preferred). Minimum Work Experience 3 years experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required) Required Skills/Knowledge Excellent written and verbal communication skills. Experienced in department budget and personnel administration and communication. Computer Skills – Excel, Microsoft Word, Access, & PowerPoint Functional Accountabilities
Safety
Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and take time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Provide Operational Oversight
Coordinate administrative tasks consistent with workload requirements and available resources Participate in specified divisional operations and systems Recommend and participate in development of new processes and systems to meet departmental needs Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes Maintain and process employee time cards and attendance records Manage Budget
Participate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary) Ensure availability of data for management decision making Committees and Meetings
Coordinate the activities of the regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes Coordinate correspondence and maintain extensive filing system Administrative Support
Serve as a liaison with internal departments, investigators, and external collaborators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities Assist with updates to the website, maintain mailing lists, file logs Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators Assist with other office duties as needed Organizational Accountabilities
Anticipate and respond to customer needs; follows up until needs are met Teamwork/Communication
Demonstrate collaborative and respectful behavior Partner with all team members to achieve goals Receptive to others’ ideas and opinions Performance Improvement/Problem-solving
Contribute to a positive work environment Demonstrate flexibility and willingness to change Identify opportunities to improve clinical and administrative processes Make appropriate decisions, using sound judgment Use resources efficiently Search for less costly ways of doing things Safety – Additional
Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and take time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Location and Job Details
Primary Location : District of Columbia-Washington Work Locations : CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010 Job : Non-Clinical Professional Organization : Surgery COE Position Status: R (Regular) - FT - Full-Time Shift: Day Work Schedule: M-F Job Posting : Sep 29, 2025, 10:42:40 PM Full-Time Salary Range : 57200 - 95347.2 Note: The following equal opportunity and drug-free workplace statements have been retained from the original description. The em tags have been removed in this refined version, and their content is presented as plain text as allowed.
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The Program Coordinator will provide administrative and program support to plan, implement and coordinate programs, events and educational activities, and to administer policies and procedures as well as office management. Ideal candidates possess strong knowledge of scheduling processes, familiarity with insurance companies, their policies and authorization procedures, excellent time management to handle multiple priorities, proficiency in data management for tracking and reporting program activities, and strong organizational skills to ensure efficient program operations. Qualifications
Minimum Education Work requires analytical, communication and organizational skills generally acquired through completion of a bachelor’s degree program (Required) Degree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration (Preferred). Minimum Work Experience 3 years experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required) Required Skills/Knowledge Excellent written and verbal communication skills. Experienced in department budget and personnel administration and communication. Computer Skills – Excel, Microsoft Word, Access, & PowerPoint Functional Accountabilities
Safety
Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and take time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Provide Operational Oversight
Coordinate administrative tasks consistent with workload requirements and available resources Participate in specified divisional operations and systems Recommend and participate in development of new processes and systems to meet departmental needs Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes Maintain and process employee time cards and attendance records Manage Budget
Participate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary) Ensure availability of data for management decision making Committees and Meetings
Coordinate the activities of the regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes Coordinate correspondence and maintain extensive filing system Administrative Support
Serve as a liaison with internal departments, investigators, and external collaborators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities Assist with updates to the website, maintain mailing lists, file logs Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators Assist with other office duties as needed Organizational Accountabilities
Anticipate and respond to customer needs; follows up until needs are met Teamwork/Communication
Demonstrate collaborative and respectful behavior Partner with all team members to achieve goals Receptive to others’ ideas and opinions Performance Improvement/Problem-solving
Contribute to a positive work environment Demonstrate flexibility and willingness to change Identify opportunities to improve clinical and administrative processes Make appropriate decisions, using sound judgment Use resources efficiently Search for less costly ways of doing things Safety – Additional
Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and take time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Location and Job Details
Primary Location : District of Columbia-Washington Work Locations : CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010 Job : Non-Clinical Professional Organization : Surgery COE Position Status: R (Regular) - FT - Full-Time Shift: Day Work Schedule: M-F Job Posting : Sep 29, 2025, 10:42:40 PM Full-Time Salary Range : 57200 - 95347.2 Note: The following equal opportunity and drug-free workplace statements have been retained from the original description. The em tags have been removed in this refined version, and their content is presented as plain text as allowed.
#J-18808-Ljbffr