Shawnee State University
Coordinator, Grants & Sponsored Programs
Shawnee State University, Ohio City, Ohio, United States, 45874
Salary:
$48,512.00 - $54,576.00 Annually Location :
OH 45662, OH Job Type:
Full-Time Job Number:
POS-1007 Division:
Academic and Student Affairs Department:
ASA-Grants & Sponsored Programs Opening Date:
06/17/2025 Closing Date:
9/30/2025 11:59 PM Eastern
Job Description Summary
The Coordinator, Grants & Sponsored Programs works closely with Grant Project Directors, the Grants Accountant, the Director of Grants & Sponsored Programs, and other internal and external stakeholders to ensure the success of grant application, management, and compliance processes University wide. The Coordinator acts as the liaison between the Office of Grants and Sponsored Programs and Grant Program Directors, identifying and resolving issues and concerns with the grant management process. The Coordinator works closely with the Grants Accountant to ensure completion of required reporting and compliance activities. The Coordinator also works closely with the Director, Grants & Sponsored Programs to identify grant opportunities and prepare and submit grant proposals. Principal Duties and Responsibilities
FUNCTIONS: Coordination, Communication, and Collaboration with Grant Project Directors and Other Stakeholders Coordination and Collaboration with Grants Accountant and Grants Accounting & Compliance Manager to Ensure Grant Compliance Grant Opportunity Research, Proposal Development, Review, and Submission DUTIES AND RESPONSIBILITIES: Coordination, Communication, and Collaboration with Grant Project Directors and Other Stakeholders
Acts as the primary point of contact and liaison between the Office of Grants & Sponsored Programs, Principal Investigators, Grant Project Directors and Administrators, and other internal stakeholders Identifies and resolves grant compliance, management, and process concerns, escalating to the Director, Grants & Sponsored Programs when appropriate Represents the Office of Grants & Sponsored Programs at meetings with internal and external stakeholders when required or appropriate Coordinates and conducts meetings between Grant Program Directors and the Office of Grants & Sponsored Programs on a regular basis Supports Grant Program Directors with technical and compliance assistance throughout the life of the award
Coordination and Collaboration with Grants Accountant and Grants Accounting & Compliance Manager to Ensure Grant Compliance
Works closely with the Grants Accountant and Grants Accounting & Compliance Manager to ensure timely and accurate completion and submission of required reporting Maintains up-to-date listing of active awards and reporting requirements Reviews requisitions, expense reports, and employment contracts for accuracy and compliance with grant requirements and University policy In collaboration with the Grants Accountant, proactively monitors grant expenditures and performance metrics in comparison to the grant budget and scope of work Maintains up-to-date digital grant files including award agreements, MOUs, related contracts, reporting, etc.
Grant Opportunity Research, Proposal Development, and Submission
Works with the Director of Grants and Sponsored Programs and University faculty and staff to understand funding priorities Researches and identifies potential funding sources to meet University funding needs Works with the Director of Grants and Sponsored Programs and University faculty and staff to develop grant proposals as appropriate Assists in review of grant proposals prior to submission Assists in ensuring timely completion and submission of grant proposals
Minimum Job Knowledge, Skills and Abilities
MINIMUM JOB KNOWLEDGE, SKILLS, AND ABILITIES:
Evidence of strong organizational, interpersonal and oral and written communications skills Ability to work well under deadline pressure and to be flexible in a dynamic environment Ability to think critically to identify problems and provide innovative solutions
Minimum Qualifications
MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE):
Bachelor's Degree, Business or related field 2-4 years of related experience
PREFERRED QUALIFICATIONS:
Experience with grants management or project management Expert use of Microsoft Office Suite, Adobe Acrobat Pro, online database tools, and web-based and electronic grants systems
Shawnee State University offers a competitive starting salary (commensurate with overall qualifications) including an attractive benefits package. See
Overview of Employee Benefits
for more information. Some of our benefits include:
Paid Holidays Paid Winter Break in December Medical, Dental, and Vision Insurance Tuition Waiver Life Insurance Retirement Plans
$48,512.00 - $54,576.00 Annually Location :
OH 45662, OH Job Type:
Full-Time Job Number:
POS-1007 Division:
Academic and Student Affairs Department:
ASA-Grants & Sponsored Programs Opening Date:
06/17/2025 Closing Date:
9/30/2025 11:59 PM Eastern
Job Description Summary
The Coordinator, Grants & Sponsored Programs works closely with Grant Project Directors, the Grants Accountant, the Director of Grants & Sponsored Programs, and other internal and external stakeholders to ensure the success of grant application, management, and compliance processes University wide. The Coordinator acts as the liaison between the Office of Grants and Sponsored Programs and Grant Program Directors, identifying and resolving issues and concerns with the grant management process. The Coordinator works closely with the Grants Accountant to ensure completion of required reporting and compliance activities. The Coordinator also works closely with the Director, Grants & Sponsored Programs to identify grant opportunities and prepare and submit grant proposals. Principal Duties and Responsibilities
FUNCTIONS: Coordination, Communication, and Collaboration with Grant Project Directors and Other Stakeholders Coordination and Collaboration with Grants Accountant and Grants Accounting & Compliance Manager to Ensure Grant Compliance Grant Opportunity Research, Proposal Development, Review, and Submission DUTIES AND RESPONSIBILITIES: Coordination, Communication, and Collaboration with Grant Project Directors and Other Stakeholders
Acts as the primary point of contact and liaison between the Office of Grants & Sponsored Programs, Principal Investigators, Grant Project Directors and Administrators, and other internal stakeholders Identifies and resolves grant compliance, management, and process concerns, escalating to the Director, Grants & Sponsored Programs when appropriate Represents the Office of Grants & Sponsored Programs at meetings with internal and external stakeholders when required or appropriate Coordinates and conducts meetings between Grant Program Directors and the Office of Grants & Sponsored Programs on a regular basis Supports Grant Program Directors with technical and compliance assistance throughout the life of the award
Coordination and Collaboration with Grants Accountant and Grants Accounting & Compliance Manager to Ensure Grant Compliance
Works closely with the Grants Accountant and Grants Accounting & Compliance Manager to ensure timely and accurate completion and submission of required reporting Maintains up-to-date listing of active awards and reporting requirements Reviews requisitions, expense reports, and employment contracts for accuracy and compliance with grant requirements and University policy In collaboration with the Grants Accountant, proactively monitors grant expenditures and performance metrics in comparison to the grant budget and scope of work Maintains up-to-date digital grant files including award agreements, MOUs, related contracts, reporting, etc.
Grant Opportunity Research, Proposal Development, and Submission
Works with the Director of Grants and Sponsored Programs and University faculty and staff to understand funding priorities Researches and identifies potential funding sources to meet University funding needs Works with the Director of Grants and Sponsored Programs and University faculty and staff to develop grant proposals as appropriate Assists in review of grant proposals prior to submission Assists in ensuring timely completion and submission of grant proposals
Minimum Job Knowledge, Skills and Abilities
MINIMUM JOB KNOWLEDGE, SKILLS, AND ABILITIES:
Evidence of strong organizational, interpersonal and oral and written communications skills Ability to work well under deadline pressure and to be flexible in a dynamic environment Ability to think critically to identify problems and provide innovative solutions
Minimum Qualifications
MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE):
Bachelor's Degree, Business or related field 2-4 years of related experience
PREFERRED QUALIFICATIONS:
Experience with grants management or project management Expert use of Microsoft Office Suite, Adobe Acrobat Pro, online database tools, and web-based and electronic grants systems
Shawnee State University offers a competitive starting salary (commensurate with overall qualifications) including an attractive benefits package. See
Overview of Employee Benefits
for more information. Some of our benefits include:
Paid Holidays Paid Winter Break in December Medical, Dental, and Vision Insurance Tuition Waiver Life Insurance Retirement Plans