City of Edina, MN
Salary:
$27.93 - $34.91 Hourly Location :
Police 4801 W. 50th Street Edina, MN Job Type:
Regular Full-Time Job Number:
202500080 Department:
Police Opening Date:
09/30/2025 Closing Date:
10/15/2025 8:00 AM Central
Position Description The Records Specialist-Police maintains police records and databases, processes audio/video evidence, transcribes statements, prepares documents for court, processes applications and permits, and provides administrative support to police personnel. The position requires excellent customer service skills and supports both internal and external customers. The Records Specialist works with a variety of software and office technology.
Scope of Impact: The duties and responsibilities of this job are performed with latitude for independent judgment in accordance with Department and City policies; Federal, State and Local regulations, and are based on detailed knowledge of Department operations. Work is subject to periodic review by the supervisor, who provides approval of recommendations and discusses assignments, priorities, and work. Essential Functions Work as part of a team and provide back-up for other Administrative Support positions in the department. Assist customers with service requests in-person, by phone, and through electronic communication. Works with and preserves the integrity of department records, reports, and data.
Transcribes and files investigative statements; Processes video, audio, and other digital media; Provides system functional support; Generates reports and maintains statistical data; Compiles and provides documents and data to outside agencies, prosecutors, courts, and regulatory authorities; Processes court orders, expungements, and criminal history files; Manages billing and collections for false alarms, Processes applications and background checks; issues permits.
Responsible for researching matters related to data practices and processing data requests. Performs other duties and activities as assigned. Qualifications Minimum Qualifications:
The job requires an Associate's degree and at least two years of prior administrative support or records management experience, or an equivalent combination of education and experience. Applicants must have prior experience with Microsoft Office 365 including Word and Excel and the ability to type at least 60 words per minute.
Desired Qualifications:
Previous experience providing administrative support to public safety or local government is preferred.
Supplemental Information
Knowledge, Skills and Abilities Desirable for Successful Job Performance:
The ability to perform work requiring a high degree of concentration and judgment in interpreting practices and procedures to solve problems; The ability to work independently to prioritize work requests as well as establishing and maintaining effective working relationships with superior and subordinate personnel; The ability to communicate effectively, verbally and in written form as well as tactfully and courteously with the public and city staff; Skilled in the operation of Microsoft Office including Microsoft 365, Word and Excel; Knowledge of Data Privacy Laws and ability to maintain highest confidentiality when dealing with sensitive or private information.
Physical and Mental Requirements : Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. Report preparation and writing will at times require extended use of a keyboard. Work interruptions are frequent. Working Conditions: Most work is performed in a normal office environment. The job may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City retains the discretion to add duties or change the duties of this job at any time. Full time Employee Benefits : The City of Edina offers a competitive benefits package and uses a "cafeteria plan" model, which gives the employee a monthly sum of money and allows them the flexibility to choose how to spend it on the various benefits offered. All insurance coverage takes effect the 1st of the month following date of employment.
Medical:
9 plans to choose from through Health Partners. All individual plans are fully covered and have leftover money towards other benefits. Family health insurance is also low cost and high quality. Dental:
2 plans to choose from through Health Partners depending on your dental needs. Vision:
Supplemental Vision plan for glasses and contacts Long & Short-Term Disability:
All full-time employees receive Long Term disability at no cost, with an option to purchase short term disability. Life insurance:
All full-time employees receive a $20,000 Basic Life policy at no cost, with an additional buy up option. Retirement:
All public employees are required by the State to participate in the Public Employees Retirement Association (PERA). 6.5% of the employee's gross wage or salary is matched with a 7.5% contribution from the City. Some Police and Fire employees are mandated to participate in PERA at a rate of 11.8% of their gross wage or salary, matched by 17.70% contribution by the City. 457 Deferred Compensation plans are also available. Supplemental Accident, Critical Illness and Hospital Care plans Employee Assistance Program (EAP):
Free and confidential service for all employees and their families
Vacation/Sick Leave/Holidays:
Paid vacation is available to all regular full-time employees and begins with accruing 3.08 hours/paycheck (10 days per year). The amount increases as the years of service increase. Sick leave accrues at 3.69 hours/paycheck (12 days per year). Each regular full-time employee is eligible for 13 paid holidays during the year.
Part time & Seasonal Employee Benefits:
Extended Part-time (30-39 hours/week year-round): Eligible for Health Insurance, 13 paid holidays, Retirement, and Employee Assistance (EAP) program. Employees also accrue Paid Time Off (PTO) at 1 hour for every 30 hours worked. Regular Part-time (20-29 hours/week year-round): Eligible for 6 paid holidays, Retirement, and Employee Assistance (EAP) Program. Employees also accrue Paid Time Off (PTO) at 1 hour for every 30 hours worked. Flexible Part-time and Seasonal employees: Employees accrue Paid Time Off (PTO) at 1 hour for every 30 hours worked and are eligible for the Employee Assistance Program (EAP).
*Individual benefits may vary slightly depending on the specific position, full or part-time status or union contract. 01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
Yes No
02
What best describes you level of education?
High School or GED Associates degree Bachelor's degree Master's degree or higher
03
If you possess a degree(s), please list the degree(s) you possess and your program area of focus (e.g. BS in Education): 04
Do you have at least two years of prior administrative support or records management experience?
Yes No
05
Do you have prior experience with Microsoft Word and Excel?
Yes No
06
Do you have the ability to type 60 or more words per minute?
Yes No
07
What best describes your years of experience in an Administration support role within a Law Enforcement environment?
None 1 - 3 years 3 - 5 years 5 years or more
08
What best describes your administrative support experience in a municipal or local government environment?
None 1 - 3 years 3 - 5 years 5 years or more
09
Do you have transcription experience?
Yes No
10
If you have any transcription experience please describe and if not, state N/A. 11
Which type of veteran's preference points did you apply for?
I did not request veteran's preference points. Veteran or Spouse of Deceased Veteran Disabled Veteran or Spouse of a Disabled Veteran
Required Question
$27.93 - $34.91 Hourly Location :
Police 4801 W. 50th Street Edina, MN Job Type:
Regular Full-Time Job Number:
202500080 Department:
Police Opening Date:
09/30/2025 Closing Date:
10/15/2025 8:00 AM Central
Position Description The Records Specialist-Police maintains police records and databases, processes audio/video evidence, transcribes statements, prepares documents for court, processes applications and permits, and provides administrative support to police personnel. The position requires excellent customer service skills and supports both internal and external customers. The Records Specialist works with a variety of software and office technology.
Scope of Impact: The duties and responsibilities of this job are performed with latitude for independent judgment in accordance with Department and City policies; Federal, State and Local regulations, and are based on detailed knowledge of Department operations. Work is subject to periodic review by the supervisor, who provides approval of recommendations and discusses assignments, priorities, and work. Essential Functions Work as part of a team and provide back-up for other Administrative Support positions in the department. Assist customers with service requests in-person, by phone, and through electronic communication. Works with and preserves the integrity of department records, reports, and data.
Transcribes and files investigative statements; Processes video, audio, and other digital media; Provides system functional support; Generates reports and maintains statistical data; Compiles and provides documents and data to outside agencies, prosecutors, courts, and regulatory authorities; Processes court orders, expungements, and criminal history files; Manages billing and collections for false alarms, Processes applications and background checks; issues permits.
Responsible for researching matters related to data practices and processing data requests. Performs other duties and activities as assigned. Qualifications Minimum Qualifications:
The job requires an Associate's degree and at least two years of prior administrative support or records management experience, or an equivalent combination of education and experience. Applicants must have prior experience with Microsoft Office 365 including Word and Excel and the ability to type at least 60 words per minute.
Desired Qualifications:
Previous experience providing administrative support to public safety or local government is preferred.
Supplemental Information
Knowledge, Skills and Abilities Desirable for Successful Job Performance:
The ability to perform work requiring a high degree of concentration and judgment in interpreting practices and procedures to solve problems; The ability to work independently to prioritize work requests as well as establishing and maintaining effective working relationships with superior and subordinate personnel; The ability to communicate effectively, verbally and in written form as well as tactfully and courteously with the public and city staff; Skilled in the operation of Microsoft Office including Microsoft 365, Word and Excel; Knowledge of Data Privacy Laws and ability to maintain highest confidentiality when dealing with sensitive or private information.
Physical and Mental Requirements : Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. Report preparation and writing will at times require extended use of a keyboard. Work interruptions are frequent. Working Conditions: Most work is performed in a normal office environment. The job may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City retains the discretion to add duties or change the duties of this job at any time. Full time Employee Benefits : The City of Edina offers a competitive benefits package and uses a "cafeteria plan" model, which gives the employee a monthly sum of money and allows them the flexibility to choose how to spend it on the various benefits offered. All insurance coverage takes effect the 1st of the month following date of employment.
Medical:
9 plans to choose from through Health Partners. All individual plans are fully covered and have leftover money towards other benefits. Family health insurance is also low cost and high quality. Dental:
2 plans to choose from through Health Partners depending on your dental needs. Vision:
Supplemental Vision plan for glasses and contacts Long & Short-Term Disability:
All full-time employees receive Long Term disability at no cost, with an option to purchase short term disability. Life insurance:
All full-time employees receive a $20,000 Basic Life policy at no cost, with an additional buy up option. Retirement:
All public employees are required by the State to participate in the Public Employees Retirement Association (PERA). 6.5% of the employee's gross wage or salary is matched with a 7.5% contribution from the City. Some Police and Fire employees are mandated to participate in PERA at a rate of 11.8% of their gross wage or salary, matched by 17.70% contribution by the City. 457 Deferred Compensation plans are also available. Supplemental Accident, Critical Illness and Hospital Care plans Employee Assistance Program (EAP):
Free and confidential service for all employees and their families
Vacation/Sick Leave/Holidays:
Paid vacation is available to all regular full-time employees and begins with accruing 3.08 hours/paycheck (10 days per year). The amount increases as the years of service increase. Sick leave accrues at 3.69 hours/paycheck (12 days per year). Each regular full-time employee is eligible for 13 paid holidays during the year.
Part time & Seasonal Employee Benefits:
Extended Part-time (30-39 hours/week year-round): Eligible for Health Insurance, 13 paid holidays, Retirement, and Employee Assistance (EAP) program. Employees also accrue Paid Time Off (PTO) at 1 hour for every 30 hours worked. Regular Part-time (20-29 hours/week year-round): Eligible for 6 paid holidays, Retirement, and Employee Assistance (EAP) Program. Employees also accrue Paid Time Off (PTO) at 1 hour for every 30 hours worked. Flexible Part-time and Seasonal employees: Employees accrue Paid Time Off (PTO) at 1 hour for every 30 hours worked and are eligible for the Employee Assistance Program (EAP).
*Individual benefits may vary slightly depending on the specific position, full or part-time status or union contract. 01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
Yes No
02
What best describes you level of education?
High School or GED Associates degree Bachelor's degree Master's degree or higher
03
If you possess a degree(s), please list the degree(s) you possess and your program area of focus (e.g. BS in Education): 04
Do you have at least two years of prior administrative support or records management experience?
Yes No
05
Do you have prior experience with Microsoft Word and Excel?
Yes No
06
Do you have the ability to type 60 or more words per minute?
Yes No
07
What best describes your years of experience in an Administration support role within a Law Enforcement environment?
None 1 - 3 years 3 - 5 years 5 years or more
08
What best describes your administrative support experience in a municipal or local government environment?
None 1 - 3 years 3 - 5 years 5 years or more
09
Do you have transcription experience?
Yes No
10
If you have any transcription experience please describe and if not, state N/A. 11
Which type of veteran's preference points did you apply for?
I did not request veteran's preference points. Veteran or Spouse of Deceased Veteran Disabled Veteran or Spouse of a Disabled Veteran
Required Question