Administrative Assistant Job at University of Texas in Austin

* Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)* Voluntary Vision, Dental, Life, and Disability insurance options* Generous paid vacation, sick time, and holidays* Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds* Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)* Flexible spending account options for medical and childcare expenses* Robust free training access through LinkedIn Learning plus professional conference opportunities.* Tuition assistance* Expansive employee discount program including athletic tickets* Free access to UT Austin’s libraries and museums with staff ID card* Free rides on all UT shuttle and Austin CapMetro buses with staff ID card* For more details, please see: and .Security sensitive; Criminal background check conducted on selected applicant. Hiring decision is contingent on applicant clearing check. This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code §51.215. Applications will be reviewed online by the hiring department.* Front Office Management: Maintain a welcoming and professional environment in main office lobby. Greet visitors, direct calls and emails to appropriate personnel. Mail and package handling: Oversee mail distribution, receive packages, and make arrangements for deliveries.* Purchasing and Travel Coordination: Handle departmental purchase and travel requests, interdepartmental and letter billing, and maintain general office supplies.* Accounting and Finance: Manage ProCard and departmental travel cardholder responsibilities including monitoring access to cards and monthly reconciliation.* Records Management: Assist with records management and standard operating procedures project and process; including document coding, filing, and records disposal requests.* Fleet Management: Reconcile vehicle fleet mileage monthly, manage UTDriver system for departments, drive University vehicles, and maintain acceptable river rating as established in Policy: UTS157 Section 2.5.4..* Research and Data Support: Provide research and data for projects within Operational Safety and Compliance departments. Offer clerical support, including drafting internal communications, and providing backup support to the Administrative Service Officer.* Access and Inventory Management: Assists with key box and building access, and conduct annual inventory.In 2024, The University of Texas at Austin was recognized as a 5 Year Champion having placed in the top 10 among Texas employers and top 15 for higher education institutions on Forbes’s list of 500 best large employers five years running. The University’s aspiration to become the world’s highest-impact public research university is driven by our outstanding people. Our employees are the bedrock of our university and are empowered to be true to themselves, to participate fully in our vibrant university, and to thrive as individuals. UT Austin offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service.Please see our .**Comments and Inquiries:**Email comments to: . For questions or concerns regarding equal opportunity only, contact .Additional information for applicants can be found on the Human Resources web page: . For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. #J-18808-Ljbffr