Pace Staffing Network is hiring: Executive Assistant in Renton

We are seeking an experienced Executive Assistant to join a non-profit organization in Renton. This is a short-term assignment (12 months) providing essential support during a transition. The EA will work closely with the Executive Director (ED) and Deputy Director (DD), focusing on high-level calendaring, travel coordination, meeting notes, and executive support. This role requires an individual who is highly organized, proactive, and confident in managing executive priorities in a fast-paced, mission-driven environment!

Responsibilities

• Manage executive calendars, meetings, and appointments with efficiency and discretion.
• Coordinate travel arrangements for the ED and DD, including flights, hotels, and itineraries.
• Track and prioritize action items and assignments in tools such as Monday.com and Outlook.
• Draft, edit, and proofread outgoing correspondence, reports, and presentations.
• Prepare agendas, handouts, and meeting logistics; take and distribute accurate meeting notes.
• Proactively monitor and organize the EDs email inbox.
• Provide administrative support to the Leadership Team as delegated.
• Serve as backup for the Administrative Assistant as needed.

What Were Looking For

• 5+ years of Executive Assistant experience supporting C-Suite leaders.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Advanced scheduling and time management skills with keen attention to detail.
• Experience in a nonprofit or union / labor-management environment strongly preferred.
• Excellent written communication skills and professional business writing ability.
• Comfortable learning and using technology (Monday.com, Salesforce, Onboard, MS Teams).
• Proven ability to handle confidential information with discretion.
• Bachelors degree in business administration, nonprofit management, or related field preferred.

Assignment Details

• Location : 100% onsite in Renton, WA
• Schedule : MondayFriday, 8 AM5 PM
• Pay Range : $34.50$45.00 / hour
• Duration : 12 months, starting ASAP

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