Executive Assistant Job at Jersey Mike's Subs in Manasquan

Position Summary

The Executive Assistant to the President and three other members of the senior leadership team plays a critical role in enabling the President and other senior leaders to operate at maximum efficiency by providing high-level administrative, operational, and strategic support. This role requires exceptional organizational skills, sound judgment, discretion, and a proactive approach to managing priorities and communications in a fast-paced, dynamic environment.

As a trusted partner to the senior leadership team, the Executive Assistant ensures the seamless management of day-to-day operations, serves as a liaison with internal and external stakeholders, and helps drive forward key initiatives and company priorities.

Essential Duties and Responsibilities

Other duties may be assigned to meet business needs.

Executive Support

• Manage four senior leaders’ calendars, scheduling meetings, calls, and travel with precision and foresight.
• Prepare and organize materials for meetings, presentations, and events.
• Maintain confidentiality and discretion in handling sensitive company and personnel information.
• Draft and manage executive-level communications, ensuring clarity and alignment with leadership tone and goals.

Meeting & Communication Management

• Coordinate internal and external meetings, including leadership team and board meetings.
• Prepare agendas, record and distribute meeting minutes, and follow up on action items.
• Serve as a primary point of contact between the senior leadership team and internal teams, clients, partners, and stakeholders.
• Monitor and manage incoming communications, prioritizing and triaging requests.

Project and Initiative Support

• Assist the senior leaders with tracking progress on high-priority initiatives and special projects.
• Conduct research and compile data and reports to inform strategic decisions.
• Support cross-functional coordination, ensuring clarity, accountability, and alignment.

Administrative Operations

• Handle expense reporting, document organization, and executive filing systems.
• Coordinate travel itineraries and logistics, ensuring seamless execution. This includes transportation, dinner reservations, and hotel accommodations, when applicable for individuals and groups.
• Assist in the planning and execution of company events, offsites, and key executive meetings.
• Provide general support to ensure the smooth operation of the senior leadership team.

Qualifications

• 8+ years of Executive Assistant experience.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Strong interpersonal skills and a high degree of professionalism.
• Excellent written and verbal communication skills.
• High emotional intelligence, with the ability to handle confidential information and act with discretion.
• Proactive, adaptable, and able to anticipate needs before they arise.
• Proficient in productivity tools such as Microsoft Office, Teams, Zoom, and project management platforms.

Salary Range: $85,000 - $100,000 per year dependent on experience and qualifications

Benefits Information: Health, Dental, Vision, and 401(k) offered