Innova Solutions is hiring: Executive Administrative Assistant in Salt Lake City

Overview

A client of Innova Solutions is immediately hiring a Executive Administrative Assistant.

Position

Position Type: Full Time Contract

Duration: 12 Months

Location: Salt Lake City, UT 84116 (Onsite)

As an Executive Administrative Assistant you will

• Demonstrate the highest level of personal integrity, professionalism, and work ethic while delivering a high level of customer service for internal and external customers.
• Viewed as meticulous at task management and execution excellence.
• Coordinate executive calendar management, events to include onsite / offsite coordination and travel arrangements.
• Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of Client in all interactions.
• Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
• Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation and completion, mail and paperwork distribution, filing, copying and other general tasks.
• Due to complex and confidential nature of the position, knowledge of the company's policies and procedures is required.
• Serve as event planning / coordinator for multiple business events of varying size and nature.
• Comfortable working in a fast-paced, dynamic environment with the ability to prioritize and multi-task as business needs shift.
• Strong attention to detail and a high degree of accuracy.
• Excellent communication skills, quality commitment, customer focus, strong interpersonal skills and adaptability.
• Capability to effectively interact with all levels of management.
• Trusted to maintain confidentiality.

Ideal candidate will have

• High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 4 years related administrative experience.
• MS Office tools: Outlook, Excel, Word, OneNote, Teams and PowerPoint.
• Build and manage SharePoint sites.
• At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.
• A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
• Good judgment and discretion in handling confidential information is of the utmost importance.
• Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
• Possess the ability to work well as a team and independently with minimal supervision.
• Extremely organized with great attention to detail and excellent grammar skills.
• The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.
• Willing to work some extended hours when necessary, including the occasional availability at a moments notice.
• Focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.

Pay Range and Benefits

Pay Range

• 30-$35 per hour.
• Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits (based on eligibility) that include the following: Medical & pharmacy coverage, Dental / vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).