Integr8staff is hiring: Litigation Secretary / Practice Specialist in Westwood

Overview

Job Title – Litigation Secretary/ Practice Specialist

Company Location – Westwood, CA

Full Time, On-site, Hybrid 3 Days Per Week

Salary Range: 90k-120k, Non-Exempt

Job Summary

Integr8staff seeks an experienced, well-organized Litigation Practice Specialist / Litigation Secretary to support litigation attorneys and paralegals in the private wealth and fiduciary practice in all aspects of cases from initial filing through trial and appeal. This includes assisting with preparing and filing legal documents, calendar and travel management, case management, and billing/expense support. The job requires extensive knowledge of litigation, trial procedures, federal, state and appellate court rules and procedures.

Responsibilities

• Format, edit, and manage legal documents, including pleadings and discovery.
• Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning.
• Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents.
• Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm’s standards and procedures.
• Communicate regularly with the team. Double check work product before presenting to attorney for review and again before sending or filing.
• Must be available and able to work during core business hours.

Qualifications

• A high school diploma or equivalent is required, plus substantial and relevant work experience.
• A bachelor\'s degree or some college is preferred.
• A minimum of 3-5 years’ experience of litigation in a law firm.
• Experience with private wealth and fiduciary matters.
• Experience with document productions and e-discovery.
• Strong working knowledge of Superior and Federal Courts rules and procedures.
• Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
• Proficient in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system.
• Ability to work overtime, evenings, and weekends, as needed.
• Possess excellent spelling, grammar, and punctuation skills.
• Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.
• A secretarial certification or ABA-approved paralegal certification is preferred.
• Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.