High School Secretary I - McNair High School Job at Lodi Unified School District

High School Secretary I - McNair High School

Basic function: Perform a variety of secretarial and clerical functions; coordinate school office activities; provide public relations and communication services for a High School Assistant Principal.

Responsibilities

• Perform secretarial duties, primarily in support of a high school Assistant Principal; relieve the supervisor of routine administrative detail; independently compose correspondence as directed.
• Type a variety of correspondence, reports, and other material, including confidential items; take minutes at committee and group meetings.
• Schedule and coordinate meetings, appointments and conferences; screen visitors; sort and screen mail for the administrator and distribute to appropriate staff.
• Prepare and process specialized forms, packets and information; maintain records and files related to students, class schedules, staff, attendance, budget and instructional programs.
• Prepare and maintain current lists of students assigned to various activities.
• Compose, prepare and assemble materials including correspondence and summary reports; research, collect, compile and edit other reports, manuals and documents.
• Provide clerical support to counseling, special events, discipline, maintenance, textbooks and other areas as assigned.
• Review and check documents for completeness, accuracy and conformance with applicable rules, regulations and procedural requirements.
• Communicate with students, staff and the public; provide information related to District policies, regulations, school functions and programs; make decisions regarding procedural matters according to established guidelines.
• Operate a variety of office equipment including typewriter, copier, computer terminal, and transcription and communications equipment.
• Provide work direction and supervision to student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely and efficient manner.
• Perform related duties as assigned.

Knowledge and Abilities

• Knowledge of school office terminology, practices, procedures and equipment; record-keeping techniques; correct English usage, grammar, punctuation and vocabulary.
• Oral and written communication skills; interpersonal skills with tact, patience and courtesy; ability to operate office machines and relevant software.
• Ability to perform and coordinate office, secretarial and clerical work; learn, interpret and explain school and district policies; work independently with little direction; problem-solve; compose correspondence; manage time and deadlines; maintain confidentiality; establish and maintain cooperative relationships; plan and organize work; arithmetic calculations; communicate effectively in writing and speech.

Education and Experience

• Any combination equivalent to: high school diploma or equivalent and responsible secretarial or clerical experience, preferably in a school environment working with students.

Working Conditions

• Environment: Office setting with constant interruptions; excessive intermittent noise.
• Physical Demands: Dexterity to operate a computer keyboard and office equipment; sitting for extended periods; bending, kneeling or crouching; reaching to store and retrieve files and supplies.

Employment Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Education Administration Programs