Facilities Office Assistant Job at The University of Georgia in Athens

Overview

Posting Number: G/R28447P

Working Title: Facilities Office Assistant

Department: Housing-Facilities-Admin

About the University

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education. UGA is ranked among the top 20 public universities in U.S. News & World Report. The main campus is in Athens, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff, with enrollment exceeding 41,000 students. Academic programs reside in 19 schools and colleges, including the newly formed School of Medicine.

About the College/Unit/Department

Part of the Division of Student Affairs, University Housing consists of nearly 2.8 million square feet of facilities and is home to more than 9,000 students. The department employs 220 full-time staff members, 21 graduate assistants and 565 undergraduate student workers. As a self-supporting auxiliary, University Housing operates a $59 million budget derived only from student housing fees and other non-state sources. The mission focuses on providing comfortable, affordable and secure housing options where academic success and personal growth are encouraged and supported, with competency-based training and student development opportunities.

Website

www.housing.uga.edu

Employment Type

Employee

Additional Schedule Information

Office hours are Monday – Friday, 8:00am-5:00pm. The preferred hours/times for this position include Monday 8am – 5pm; Wednesday 8am-5pm; Friday 9am-1pm. Applicants can customize hours to work around class schedule but must not exceed 20 hours per week.

Advertised Salary

11.75/hour

Anticipated Start Date

08/25/2025

Posting Date

07/15/2025

Open Until Filled

Yes

Special Instructions to Applicants

1. Must be enrolled on at least a half-time basis at the University of Georgia when classes are in session (i.e., enrolled in a minimum of six credit hours for undergraduate and professional students during fall/spring semesters; enrolled in a minimum of five credit hours for graduate students during fall/spring semesters). Credit hour minimums during the summer terms and during the last semester before graduation may be different. Consult the University Housing Human Resources office for additional information.
2. Must be in good standing with the Office of Student Conduct and University Housing. Good standing is defined as not being found responsible for policy violations that would interfere with the ability to perform tasks typically assigned to student employees. Additionally, good standing means that the student employee has participated in the student conduct process if charged with any violations and completed any sanctions that may be assigned by the prescribed deadline.
3. May not exceed 20 hours of work per week across all student staff positions if positions are held in multiple departments, except when classes are not in session and the student employee has prior permission from the supervisor. This includes online training, staff meetings and one-on-ones.
4. May not exceed 6 consecutive hours of work per shift.

Student employees are considered temporary employees. A temporary employee may be separated at any time for any reason without notice and either the employer or the employee can end the employment relationship.

Background information and policies are described in the UGA HR manual: the Employee Categories, Classification, Compensation, and Payroll documentation. Please visit the UGA Background Check website for details.

Location of Vacancy

Athens Area

EOO Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR via email.

USG Core Values Statement

The University System of Georgia values Integrity, Excellence, Accountability, and Respect. Details on the USG Core Values and Code of Conduct are available online. Additional information on Freedom of Expression is also available online.

Duties/Responsibilities

1. Develop an extensive knowledge of maintenance related tasks and delegate these tasks to the right staff member in an appropriate, timely manner.
2. Have a solid understanding of the housing campus layout and property numbers.
3. Assist with administrative duties and create training material for Residential Program Services facilities staff.
4. Escort contractors and outside vendors to specific work areas. Assist work control manager and work control assistant with key control for contractors and vendors needing access to our buildings.
5. Create work orders in AIM.
6. Clean, wash and maintain UGA vehicles and LSVs.
7. Other duties as needed.

Percentage of Time

100

Classification Title

Student Assistant

FLSA

Non-Exempt

FTE

.50

Position Summary

The Housing Department Facilities Office Assistant helps on-campus residents maintain the highest quality of life in their living space by expediting maintenance and building services work requests to get them resolved as quickly as possible.

Knowledge, Skills, Abilities and/or Competencies

1. Use the following methods of communication: Online work tickets; Direct communication; Email; Two-way radio; Telephone.
2. Office skills include: Microsoft Office (Outlook, Word, Excel, PowerPoint); Database management; General office skills.

Physical Demands

Consistent with a typical office environment. Driving.

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Is driving a requirement of this position?

Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Yes

Does this position have Security Access?

Yes

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including a criminal background check, confirmation of credentials and employment history, and may include a pre-employment drug test for high-risk positions. Please visit the UGA Background Check website for details.

Contact Details

Recruitment Contact Name: Carrie Chitwood

Recruitment Contact Email: Cachitwo@uga.edu

Recruitment Contact Phone: 706-542-8279