California Polytechnic State University (Cal Poly)
Provost Office Coordinator
California Polytechnic State University (Cal Poly), San Luis Obispo, California, us, 93403
Overview
Reporting directly to the special advisor to the provost, this role is responsible for maintaining a professional and welcoming engagement with the office of the provost by acting as the primary contact to greet and triage inquiries; maintaining a warm, professional, clean lobby; being responsive and friendly as the front office representative on the phone and via electronic communication. The incumbent oversees the office processes and procedures; receives, prepares, processes, and tracks all confidential materials for Office of the Provost senior leadership review and approval; acts as a contact and coordinator for university-wide nominations for campus, CSU, national awards, and committee representation/membership for the division of Academic Affairs; manages Academic Affairs conference room and email account; serves as the Academic Affairs primary travel coordinator for the provost direct reports.
Responsibilities
Greet and triage inquiries; maintain a professional and welcoming engagement with the Office of the Provost.
Maintain a clean and professional lobby; serve as front office representative via phone and electronic communications.
Oversee office processes and procedures; receive, prepare, process, and track confidential materials for senior leadership review and approval.
Coordinate university-wide nominations for campus, CSU, national awards, and committee representation/membership for the Academic Affairs division.
Manage the Academic Affairs conference room and email account.
Serve as the primary travel coordinator for the provost direct reports.
Work Environment & Scope Work is specialized and of a highly confidential nature, requiring access to a variety of sources and information including, but not limited to official collective bargaining negotiation or strategies, executive personnel records, financial records, and progress reports of campus programs/projects. Work assignment affects the overall management of the Office of the Provost and the Academic Affairs division. This position requires in-depth knowledge of the functions of the Office of the Provost as related to the overall campus environment.
Department Summary The provost and executive vice president (provost/EVP) for Academic Affairs is the chief academic officer of the university and the most senior among the vice presidents. The provost/EVP serves as acting president in the absence of the president and is responsible for developing and implementing academic plans and policies to enable the university to achieve high levels of academic excellence. The provost/EVP works with the President’s Cabinet and with leaders of other divisions to promote academic excellence, execute the university strategic plan, and allocate resources. Reporting lines include college deans, Academic Affairs’ division leadership including Cal Poly Solano campus and Cal Poly Maritime Academy leadership, the Office of Research, Graduate Education, Extended Professional and Continuing Education, and Robert E. Kennedy Library. The Office of the Provost staff supports the vision of the provost/EVP, the university, and the Learn by Doing experience.
Key Qualifications
Ability to work independently with minimal supervision to use and apply the highest level of good judgment and discretion in handling personnel actions and office management on a consistent and continuing basis.
Ability to apply independent judgment, discretion, and initiative to anticipate and address problems and develop practical, thorough and creative solutions.
Ability to provide meticulous follow-through on all assignments, with high accuracy and attention to detail in a fast-paced environment.
Exceptional organizational and time management skills to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Ability to research and analyze information and apply independent judgment and discretion to determine appropriate solutions.
Education And Experience
High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience involving a wide variety of duties and responsibilities. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).
Salary And Benefits Anticipated Hiring Range: $63,000 - $75,000 per year
Classification Range: $46,128 - $80,448 per year
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
Supplemental Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Current employees offered positions on campus will undergo a background check for any position where required by law or designated as sensitive. Failure to satisfactorily complete the background check may affect continued employment.
The position holder is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083 as a condition of employment.
Cal Poly is not a sponsoring agency for staff or management positions. Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Positions are posted for a minimum of 14 calendar days.
Equal Opportunity Cal Poly is an equal opportunity employer. We prohibit discriminatory practices and are committed to diversity and inclusion in our community.
Positions & Listings
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Education and Training
Industries: Higher Education
San Luis Obispo, CA
#J-18808-Ljbffr
Responsibilities
Greet and triage inquiries; maintain a professional and welcoming engagement with the Office of the Provost.
Maintain a clean and professional lobby; serve as front office representative via phone and electronic communications.
Oversee office processes and procedures; receive, prepare, process, and track confidential materials for senior leadership review and approval.
Coordinate university-wide nominations for campus, CSU, national awards, and committee representation/membership for the Academic Affairs division.
Manage the Academic Affairs conference room and email account.
Serve as the primary travel coordinator for the provost direct reports.
Work Environment & Scope Work is specialized and of a highly confidential nature, requiring access to a variety of sources and information including, but not limited to official collective bargaining negotiation or strategies, executive personnel records, financial records, and progress reports of campus programs/projects. Work assignment affects the overall management of the Office of the Provost and the Academic Affairs division. This position requires in-depth knowledge of the functions of the Office of the Provost as related to the overall campus environment.
Department Summary The provost and executive vice president (provost/EVP) for Academic Affairs is the chief academic officer of the university and the most senior among the vice presidents. The provost/EVP serves as acting president in the absence of the president and is responsible for developing and implementing academic plans and policies to enable the university to achieve high levels of academic excellence. The provost/EVP works with the President’s Cabinet and with leaders of other divisions to promote academic excellence, execute the university strategic plan, and allocate resources. Reporting lines include college deans, Academic Affairs’ division leadership including Cal Poly Solano campus and Cal Poly Maritime Academy leadership, the Office of Research, Graduate Education, Extended Professional and Continuing Education, and Robert E. Kennedy Library. The Office of the Provost staff supports the vision of the provost/EVP, the university, and the Learn by Doing experience.
Key Qualifications
Ability to work independently with minimal supervision to use and apply the highest level of good judgment and discretion in handling personnel actions and office management on a consistent and continuing basis.
Ability to apply independent judgment, discretion, and initiative to anticipate and address problems and develop practical, thorough and creative solutions.
Ability to provide meticulous follow-through on all assignments, with high accuracy and attention to detail in a fast-paced environment.
Exceptional organizational and time management skills to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Ability to research and analyze information and apply independent judgment and discretion to determine appropriate solutions.
Education And Experience
High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience involving a wide variety of duties and responsibilities. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).
Salary And Benefits Anticipated Hiring Range: $63,000 - $75,000 per year
Classification Range: $46,128 - $80,448 per year
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
Supplemental Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Current employees offered positions on campus will undergo a background check for any position where required by law or designated as sensitive. Failure to satisfactorily complete the background check may affect continued employment.
The position holder is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083 as a condition of employment.
Cal Poly is not a sponsoring agency for staff or management positions. Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Positions are posted for a minimum of 14 calendar days.
Equal Opportunity Cal Poly is an equal opportunity employer. We prohibit discriminatory practices and are committed to diversity and inclusion in our community.
Positions & Listings
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Education and Training
Industries: Higher Education
San Luis Obispo, CA
#J-18808-Ljbffr