Concrete Masonry & Hardscapes Association
Manager of Meetings & Trade Shows
Concrete Masonry & Hardscapes Association, Herndon, Virginia, United States, 22070
Overview
Company: Concrete Masonry & Hardscapes Association (CMHA) Job Title: Manager, Events & Trade Shows Location: Herndon, VA Department: Events Reports To: Vice President, Education & Events Position Overview: We are seeking a highly organized, dynamic, and detail-oriented Events & Trade Show Manager to oversee the planning, coordination, and execution of our annual large-scale trade show and association meetings. The ideal candidate will have extensive experience in event and trade show management, from strategic planning through to post-event analysis, with a strong focus on managing multiple projects and tasks while delivering exceptional attendee experiences and ensuring seamless operations.
Responsibilities
Trade Show Management
Planning & Coordination: Develop and manage event timelines, budgets, communications and marketing plan, show management and event specifications for Hardscape North America.
Coordinate with all contracted vendors to ensure items are planned, ordered, and executed according to timelines, marketing plan, and budget.
Manage all education and optional events during the trade show, including food & beverage, audio visual, room sets, material deliveries, room assignments, and vendor logistics.
Collaborate with internal and outsourced marketing and communications teams to ensure promotional materials, branding, and digital marketing align with event goals.
Create and distribute weekly registration reports to trade show stakeholders.
Exhibitor & Vendor Relations: Serve as the primary point of contact for members, attendees, vendors, and show management for Hardscape North America; maintain professional communications and act as main staff liaison to co-located show management team.
On-Site Management: Lead event operations on-site, manage event staff and volunteers, oversee setup/teardown and logistics, monitor attendee experience, and manage onsite registration team, cash collection, and daily registration reporting.
Post-Event Evaluation: Lead post-event debriefs, conduct surveys for exhibitors and attendees, provide event reports and analytics on attendance, revenue, and KPIs, and maintain event dashboard metrics.
Association Meetings & Internal Event Coordination
Meeting Planning & Execution: Assist in planning, coordinating, and onsite management of internal and external association meetings (Annual and Midyear Meetings); coordinate logistics such as offsite venue selection, catering, audiovisual setup, and attendee accommodations; prepare detailed agendas and materials for stakeholders.
Stakeholder Collaboration: Work with senior leadership and internal teams to understand meeting objectives and customize agendas to meet goals.
Budget & Timeline Management: Manage event budgets for meetings, ensuring efficient use of resources and cost-effective decisions while maintaining high standards.
On-Site Event Management: Oversee logistical details during meetings, provide onsite support, manage registrations, and assist with staff training; troubleshoot issues in real-time and communicate changes to attendees and speakers.
Additional Responsibilities
Team Collaboration: Work with cross-functional teams (Marketing, Sales, Education, Operations, etc.) to align event objectives with company goals.
Continuous Improvement: Stay up to date on industry trends and best practices; suggest and implement improvements to event processes, vendor relationships, and attendee experiences.
Qualifications
Education: Bachelor's degree in Event Management, Hospitality, Marketing, or related field. CMP certification preferred.
Experience: Minimum of 5 years of experience in event planning and management, particularly with trade shows and association meetings; proven track record in managing large-scale events and high-impact meetings; experience working with vendors, exhibitors, and event technology (AV, registration systems, etc.); experience managing multiple vendors and contracts to ensure successful execution.
Skills: Excellent project management, strong communication and negotiation, proficiency in event management software and Microsoft Office Suite; ability to work independently and in a team.
Attributes: Exceptional organizational and time-management skills; creative problem-solving and calm under pressure; strong attention to detail and the ability to anticipate needs.
Physical Requirements
Ability to travel to event locations, with long hours and flexibility.
Ability to lift and carry event materials and equipment up to 50 pounds.
Availability to work evenings and weekends as needed for event setups, show days, and post-event activities.
Benefits
Competitive salary based on experience.
Health, dental, vision and 401k benefits.
Paid time off and holidays.
Professional development opportunities and event industry networking.
How to Apply To apply, please email resume and cover letter to ehobson@masonryandhardscapes.org
#J-18808-Ljbffr
Company: Concrete Masonry & Hardscapes Association (CMHA) Job Title: Manager, Events & Trade Shows Location: Herndon, VA Department: Events Reports To: Vice President, Education & Events Position Overview: We are seeking a highly organized, dynamic, and detail-oriented Events & Trade Show Manager to oversee the planning, coordination, and execution of our annual large-scale trade show and association meetings. The ideal candidate will have extensive experience in event and trade show management, from strategic planning through to post-event analysis, with a strong focus on managing multiple projects and tasks while delivering exceptional attendee experiences and ensuring seamless operations.
Responsibilities
Trade Show Management
Planning & Coordination: Develop and manage event timelines, budgets, communications and marketing plan, show management and event specifications for Hardscape North America.
Coordinate with all contracted vendors to ensure items are planned, ordered, and executed according to timelines, marketing plan, and budget.
Manage all education and optional events during the trade show, including food & beverage, audio visual, room sets, material deliveries, room assignments, and vendor logistics.
Collaborate with internal and outsourced marketing and communications teams to ensure promotional materials, branding, and digital marketing align with event goals.
Create and distribute weekly registration reports to trade show stakeholders.
Exhibitor & Vendor Relations: Serve as the primary point of contact for members, attendees, vendors, and show management for Hardscape North America; maintain professional communications and act as main staff liaison to co-located show management team.
On-Site Management: Lead event operations on-site, manage event staff and volunteers, oversee setup/teardown and logistics, monitor attendee experience, and manage onsite registration team, cash collection, and daily registration reporting.
Post-Event Evaluation: Lead post-event debriefs, conduct surveys for exhibitors and attendees, provide event reports and analytics on attendance, revenue, and KPIs, and maintain event dashboard metrics.
Association Meetings & Internal Event Coordination
Meeting Planning & Execution: Assist in planning, coordinating, and onsite management of internal and external association meetings (Annual and Midyear Meetings); coordinate logistics such as offsite venue selection, catering, audiovisual setup, and attendee accommodations; prepare detailed agendas and materials for stakeholders.
Stakeholder Collaboration: Work with senior leadership and internal teams to understand meeting objectives and customize agendas to meet goals.
Budget & Timeline Management: Manage event budgets for meetings, ensuring efficient use of resources and cost-effective decisions while maintaining high standards.
On-Site Event Management: Oversee logistical details during meetings, provide onsite support, manage registrations, and assist with staff training; troubleshoot issues in real-time and communicate changes to attendees and speakers.
Additional Responsibilities
Team Collaboration: Work with cross-functional teams (Marketing, Sales, Education, Operations, etc.) to align event objectives with company goals.
Continuous Improvement: Stay up to date on industry trends and best practices; suggest and implement improvements to event processes, vendor relationships, and attendee experiences.
Qualifications
Education: Bachelor's degree in Event Management, Hospitality, Marketing, or related field. CMP certification preferred.
Experience: Minimum of 5 years of experience in event planning and management, particularly with trade shows and association meetings; proven track record in managing large-scale events and high-impact meetings; experience working with vendors, exhibitors, and event technology (AV, registration systems, etc.); experience managing multiple vendors and contracts to ensure successful execution.
Skills: Excellent project management, strong communication and negotiation, proficiency in event management software and Microsoft Office Suite; ability to work independently and in a team.
Attributes: Exceptional organizational and time-management skills; creative problem-solving and calm under pressure; strong attention to detail and the ability to anticipate needs.
Physical Requirements
Ability to travel to event locations, with long hours and flexibility.
Ability to lift and carry event materials and equipment up to 50 pounds.
Availability to work evenings and weekends as needed for event setups, show days, and post-event activities.
Benefits
Competitive salary based on experience.
Health, dental, vision and 401k benefits.
Paid time off and holidays.
Professional development opportunities and event industry networking.
How to Apply To apply, please email resume and cover letter to ehobson@masonryandhardscapes.org
#J-18808-Ljbffr