Project Manager Administrative Assistant Job at J2T Financial Recruiting in Bill

What's Awesome About Our Client?

• Established reputation & stability - a strong brand and legacy in the electrical contracting industry
• Challenging, diverse projects – Work across commercial, industrial, municipal, renewable, and special systems
• Supportive coworkers, collaborative culture, and long-tenured employees who enjoy working together
• Strong commitment to giving back through volunteering, sponsorships, and local partnerships

Why this job – ASSISTANT PROJECT MANAGER / ADMINISTRATIVE ASSISTANT:

We are seeking a detail-oriented and highly organized Assistant Project Manager to support electrical construction projects from pre-construction through close-out. This hands-on role offers exposure to all phases of projects, from estimating and bidding to execution and close-out—while collaborating closely with a talented team. You’ll help ensure projects are delivered on time, on budget, and to the highest quality standards, gaining experience with leading industry software along the way.

This is a great opportunity for someone highly organized who’s able to manage multiple projects at the same. While experience with construction is always preferred, we’ll train the right person.

We have a very collaborative culture with almost no turnover. This is a rare opportunity to be a part of a great organization in Billings.

What You'll Actually Do:

• Download, organize, and review project drawings and specifications; perform electrical take-offs and mark-ups
• Manage OneDrive bid folders, assemble proposals, and review contracts for accuracy and potential risks
• Request, track, and confirm quotes from vendors and subcontractors, ensuring deadlines are met; complete internal bidding progress tracking forms
• Coordinate meetings, maintain internal tracking forms, and run weekly Project Health Status Reports to monitor performance and profitability
• Prepare and issue RFIs (Requests for Information) and track responses
• Generate and manage Change Orders; maintain accurate Change Order logs
• Assist with internal or client-facing event coordination as needed

To Be Successful in This Role, You Will Need:

• 1-2+ years of relevant experience
• Exceptional attention to detail and strong common sense
• Go-getter attitude with a willingness to learn
• Experience with Accubid, Trimble, ProjectSight, Viewpoint a plus
• Punctual, reliable, and self-motivated
• Exceptional attention to detail and organization
• Ability to manage multiple tasks and deadlines simultaneously

Where and How Much:

• Target Compensation $26-$33/hour + Discretionary bonus
• In office or on-site – half-day Fridays in summer
• 2 weeks PTO | 100% Employer-paid health coverage for family | 401K