Administrative Assistant Job at Ultimate Staffing in Pleasanton

Base pay range

$22.00/hr - $26.00/hr

Position

Business Solutions Manager at Ultimate Staffing

Position Title: Administrative Assistant
Location: Pleasanton, CA (onsite)
Pay: $22-$26/hr. Employment Type: Contract to Permanent

Overview

We are looking for a reliable and proactive Administrative Assistant to join our team. The successful candidate will play a key role in supporting daily office operations, handling a variety of administrative tasks, and assisting with basic processes.

Key Responsibilities

• General Office Support:
  • Welcome visitors and handle incoming phone calls with professionalism.
  • Organize and maintain both digital and paper files.
  • Monitor office supply levels and reorder as needed.
• Scheduling & Communication:
  • Arrange meetings and manage calendars for staff and leadership.
  • Prepare, format, and distribute internal communications and reports.
• Document Management:
  • Draft, revise, and proofread documents and correspondence.
  • Handle confidential information with discretion.
  • Process payments/invoices.
• Other Duties:
  • Provide support for special projects and other administrative assignments as needed.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative

Industries

• Administrative and Support Services

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