Administrative Assistant Job at Impact Fire Services, LLC in Phoenix

Overview

Impact Fire Services was established in 2009 by experienced industry professionals to build a best-in-class fire protection and life safety company. We are a full-service fire protection company providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. We operate over 30+ district offices and employ over 1,100 employees across multiple states in the USA. We offer apprenticeship programs and opportunities to learn a trade with multiple career paths in fire and life safety, with mentorship and training from leading experts as part of a fast-growing company.

Why work with us?

Impact Fire is a group of hardworking, dedicated fire protection professionals committed to protecting lives and property. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Benefits of joining Impact Fire Services

When you join Impact Fire you will receive:

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long-term disability
• Immediately vested in our 401(k) company match
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Robust training opportunities with company reimbursement upon achieving required licensing
• Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
• Opportunity to work alongside some of the best talent in the fire protection industry

Administrative Assistant – Phoenix, AZ

Impact Fire Services is seeking an Administrative Assistant to support the Phoenix, AZ office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

This position is located in Phoenix, AZ

Primary Job Responsibilities

• Greeting visitors upon arrival to the office
• Manage workflow ensuring that deadlines are met and work is completed correctly
• Assist in scheduling work for field employees
• Assist with collection calls on outstanding invoices
• Assist in training staff members and new hires
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
• Maintain office supplies by checking inventory and order items
• Respond to questions and requests for information
• Answer incoming calls and assume other receptionist duties when needed

Job Requirements

• Current use of MS Office Suite (Word, Excel) in a proficient manner
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner

Other Requirements

• Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients, and others at all times
• Problem Solving - identifies potential issues, finds solutions by looking beyond the obvious, and applies effective methods for solving problems to support the business objectives
• Detail oriented and demonstrate a high degree of accuracy when performing data entry

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply online.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.