NRG Energy, Inc. is hiring: Executive Assistant in Houston

Executive and Departmental Support

• Serve as the primary liaison for the Executive, meeting daily (in person, virtually, or phone) to review priorities, schedules, and tasks.
• Monitor and manage communications and assignments on behalf of the Executive, including coordination with direct reports.
• Provide comprehensive administrative support, including calendar management, scheduling meetings and appointments, prioritizing communications (emails and mail), and maintaining digital and physical filing systems.
• Draft and prepare correspondence, reports, and executive-level presentations (including PowerPoint decks with charts/graphs), ensuring high quality and alignment with company standards.
• Review incoming materials from various sources to stay informed of ongoing business, project updates, and operational developments.

Travel & Event Coordination

• Coordinate travel arrangements for the Executive, PD’s and department staff (air, hotel, ground transportation, and meeting rooms).
• Act as the primary liaison with external travel providers and internal staff to resolve travel-related issues.
• Plan and execute departmental events and off-site training logistics (e.g., coordinating training with ERCOT for the West Desk).

Reporting & Planning

• Support Business Continuity Planning (BCP) efforts in collaboration with relevant stakeholders.
• Maintain organizational charts.
• Prepare recurring reports including:
• CEO earnings preparation commentary
• Weekly departmental commentary reports
• Regular cybersecurity updates

Financial & Procurement Support

• Manage and reconcile expense reports; track departmental expenses in real-time and ensure alignment with corporate records.
• Process purchase orders in SAP; collaborate with Procurement to ensure policy compliance.
• Review and process invoices for timely payment approvals.
• Coordinate with IT and Supply Chain for data and publication subscriptions.

Operational Support

• Prepare meeting packages, including agendas, itineraries, and materials.
• Act as departmental timekeeper, ensuring accurate and timely reporting of hours.
• Order and manage office and departmental supplies as needed.
• Build and maintain positive relationships across all levels of the organization and with external partners, contributing to a strong and collaborative business environment.

Education

• Bachelor degree preferred, with minimum of 3+ years of administrative experience. Previous experience with monitoring and dealing with confidential information.

Additional Knowledge, Skills and Abilities

• Demonstrated ability to effectively communicate (verbal and written) with all levels of internal and external customers in a professional manner.
• Ability to coordinate and work well with others and work independently. Requires critical thinking skills and keen judgment.
• Must be a certified Notary or willing to become certified and maintain the ability to notarize documents.
• SAP experience is a plus.
• Microsoft applications including: Strong document editing skills in Word and PowerPoint needed. Proficiency in Excel is a plus. Adobe Acrobat (PDFs).
• Ability to independently create professional letters, memorandums, reports, tables and presentation slides.
• Must be able to prioritize and process multiple complex projects, deadlines and willingness to attend to details.

Physical Requirements

• Occasionally requires lifting as appropriate to perform duties and responsibilities.

Working Conditions

• Primarily an office environment.
• Travel to other office or power plant locations will be occasional.

NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Protected Veteran Status/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

EEO is the Law Poster (The poster can be found at http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf)

Official description on file with Talent.