Executive Personal Assistant Job at Career Group in San Francisco

A rapidly scaling and highly reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to provide comprehensive personal, family, and household support to a high-profile CEO. This role is best suited for someone who thrives in a dynamic, fast-paced environment, has a 24/7 service mindset, and takes pride in managing both high-level executive needs and hands-on personal tasks with equal enthusiasm.

Please note this is a fully onsite role in San Francisco (FiDi) with required overtime and occasional travel.

Key Responsibilities:

• Manage all personal, family, and household calendars, including appointments, events, travel, and special occasions
• Coordinate complex domestic and international travel for the principal and family, serving as point of contact throughout
• Oversee full-scale household operations: vendor management, maintenance scheduling, property logistics, and organization
• Run personal errands, gifting, shopping, reservations, and ad hoc requests with speed and discretion
• Plan and execute private family events, dinners, and celebrations
• Track and reconcile personal expenses and assist with household budgeting
• Serve as liaison between the executive, family, vendors, and household staff
• Respond quickly to urgent, after-hours needs while exercising sound judgment and confidentiality
• Travel 1–2 times per quarter as needed
• Assist with executive calendaring, travel coordination, expense reporting, and meeting logistics
• Maintain files, contacts, records, and office supplies
• Support special projects and cross-functional initiatives

Qualifications:

• 5+ years of Executive Assistant, Personal Assistant, or hybrid support for high-profile or UHNW principals and/or senior executives
• Strong track record managing personal and household operations in demanding environments
• Highly proficient in Google Workspace, Slack, Notion, Signal, WhatsApp, and modern productivity tools
• Exceptionally polished, proactive, and resourceful — a step ahead at all times
• Able to interface with high-profile individuals with professionalism and discretion
• Comfortable working as part of a collaborative support team
• Fully accessible mindset — willing to work outside standard business hours

Salary:

$145,000 – $165,000

Competitive Base Salary + Benefits

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.