Executive Personal Assistant

A rapidly scaling and highly reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to provide comprehensive personal, family, and household support to a high-profile CEO. This role is best suited for someone who thrives in a dynamic, fast-paced environment, has a 24/7 service mindset, and takes pride in managing both high-level executive needs and hands-on personal tasks with equal enthusiasm. Please note this is a fully onsite role in San Francisco (FiDi) with required overtime and occasional travel. Key Responsibilities: Manage all personal, family, and household calendars, including appointments, events, travel, and special occasions Coordinate complex domestic and international travel for the principal and family, serving as point of contact throughout Oversee full-scale household operations: vendor management, maintenance scheduling, property logistics, and organization Run personal errands, gifting, shopping, reservations, and ad hoc requests with speed and discretion Plan and execute private family events, dinners, and celebrations Track and reconcile personal expenses and assist with household budgeting Serve as liaison between the executive, family, vendors, and household staff Respond quickly to urgent, after-hours needs while exercising sound judgment and confidentiality Travel 1–2 times per quarter as needed Assist with executive calendaring, travel coordination, expense reporting, and meeting logistics Maintain files, contacts, records, and office supplies Support special projects and cross-functional initiatives Qualifications: 5+ years of Executive Assistant, Personal Assistant, or hybrid support for high-profile or UHNW principals and/or senior executives Strong track record managing personal and household operations in demanding environments Highly proficient in Google Workspace, Slack, Notion, Signal, WhatsApp, and modern productivity tools Exceptionally polished, proactive, and resourceful — a step ahead at all times Able to interface with high-profile individuals with professionalism and discretion Comfortable working as part of a collaborative support team Fully accessible mindset — willing to work outside standard business hours Salary: $145,000 – $165,000 Competitive Base Salary + Benefits We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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