NHS is hiring: Medical Secretary in Town of Mansfield

Major OakMedical Practice is looking for an experienced Medical Secretary (32.5-37.5 hours/week Monday to Friday) to join the team.

Major Oak Medical Practice in Edwinstowe, Nottinghamshire

To commence November 2025

30 hours/week Monday to Friday

We are looking for an experienced Medical Secretary to join our busy team.

The successful candidate will be keen to learn and develop, with strong IT, customer service, admin, communication and organisational skills. Experience of working in a GP Practice is essential. Experience using SystmOne clinical system is essential.

Salary is dependent on experience and skills.

For further information on this vacancy please contact Mrs Jacquie Mikhail, Practice Manager, Tel 01623 822303

Main duties of the job

Duties will include but not be exclusive to:

• To type letters, reports and other documents as required by the partners, Practice manager and other team members
• To process referrals using the e-RS system or other pathways as appropriate
• To ensure that all referral letters are typed and sent within 48 hours (routine appointments) and 24 hours (2WW and urgent). Make hospital appointments for patients via e-referral system
• To deal with all non-NHS requests including insurance and solicitors queries, in line with agreed policies and best practice
• To attend meetings and take minutes when required
• To deal with the Electronic Document Interchange Links
• To summarise Notes
• To help with matching letters and readcoding when required
• To deal with recalls
• To deal with any administrative and secretarial work as instructed by the GPs & Manager

Please refer to the job description and person specification documents for more details.

About us

We are based in Edwinstowe which is a picturesque historicvillage in the heart of Sherwood Forest, the home of Robin Hood! It is famousof the 800 years old Major Oak in the heart of Sherwood Forest. The village hasexcellent route connections with Nottingham, Mansfield, Newark, A1 & M1.

Over 7,200 list size with 3 GP Partners, GP registrar, Clinical Pharmacist, NursePrescriber, Practice Nurse, GP Assistant, First contact Physiotherapist, SocialPrescribers, Mental Health Practitioner, Phlebotomist, Acute Home Visiting Team and supportive admin andreception teams

Training Practice

Part of Sherwood PCN

Working in partnership with proactive Patient ParticipationGroup (PPG)

Services we offer: Minor Surgery, minor injuries, Jointinjections, Family Planning, Nurse Led Chronic Disease Management, WarfarinManagement, DMARDS, Shared Care Treatment, travel clinic, Group Consultationsetc.

CQC rated Good

Job responsibilities

• To provide support to the Doctors and Health Professionals in the Practiceincorporating the use of the digital dictation system.
• To process recalls and audits
• To process referrals
• To take minutes
• To summarise notes

Please see full details in the attached Job description document.

Person Specification

Qualifications

• Good standard of general education
• GCSE Mathematics - grade A to C
• GCSE English - grade A to C
• Word Processing/Information Technology/MS Office
• Business Admin NVQ qualification

Experience

• Practical experience of working with others
• Experience of using own initiative
• Practical experience of computerised recording systems (SystmOne)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.