LEGAL SECRETARY I Job at Arizona State Government in Phoenix

Overview

ATTORNEY GENERAL (DEPT OF LAW) – LEGAL SECRETARY I

Job Location: Address: 15 South 15th Avenue, Phoenix, AZ

Posting Details: Salary: $36,700 - $38,900 | Grade: 15 | Closing Date: Open Until Filled

Job Summary: The Arizona Attorney General’s Office Child and Family Protection Division/Child Support Services Section is seeking a Legal Secretary to provide support for one or more Assistant Attorneys General which includes, but is not limited to reviewing, creating, and processing confidential materials and documentation in accordance with federal and state guidelines and regulations. Remote Options: This position may be eligible for Remote Work two days a week.

Responsibilities

• Log cases in and out of the office and create working files; obtain documents from court personnel and records department; follow through with post-hearing documentation; file documents in the appropriate cases.
• Organize and scan case-related documents into the imaged case file; log incoming correspondence with the case management database (AZCARES); mail case related documents to parties.
• Answer and route telephone calls using a multi-line phone system and take messages as appropriate.
• Prepare legal documents such as pleadings necessary to process cases on behalf of the client; field inquiries from clients, court personnel, and others regarding case activity and status.
• Coordinate and follow up on service of process including communicating with process servers and locate unit; enter all calendar events and deadlines; track case progression and activities to reflect status and generate follow-through actions in AZCARES.
• Independently generate legal forms needed in all types of actions and assist with other projects as assigned, such as training new staff.

Knowledge, Skills & Abilities

• Knowledge: Knowledge of word processing software; knowledge of legal terminology, legal forms, court procedures and applicable time-frames; knowledge of the principles, concepts, practices, methods and techniques common to a modern law office.
• Skills: Typing at least 60 WPM; oral and written communication; interpersonal relationships; manage/handle a heavy workload under time pressure with multiple tasks.
• Abilities: Ability to independently prepare legal documents; ability to track and follow through on voluminous court actions; ability to utilize automated case management systems and follow office procedures for maintaining and tracking records; ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously.

Selective Preference(s)

Experience as an Administrative Assistant and/or Legal Secretary.

Pre-Employment Requirements

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
• Driver’s License Requirements: If the position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the requirements apply.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The Attorney General's Office offers a comprehensive benefits package to include: Sick leave; Vacation with 10 paid holidays per year; Health and dental insurance; Retirement plan; Life insurance and long-term disability insurance. Optional benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance. Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit the benefits page.

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Contact Us

If you have any questions, please contact Human Resources at (602) 542-8056 or email humanresources@azag.gov. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via email at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or hiring and employment practices. The Operations Division has been designated to handle inquiries regarding the non-discrimination policies: 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.