Legal Secretary (Juvenile Division) Job at STARK & KNOLL CO LPA in Columbus

Overview

POSITION TITLE: Legal Secretary (Juvenile Division)

IMMEDIATE SUPERVISOR: Support Staff Supervisor

HOURS: Monday – Friday, 8am – 5pm

STARTING SALARY: $55,000; Negotiable depending on experience

MINIMUM REQUIREMENTS: High school diploma or equivalent; at least 1 year Matrix software experience preferred

FLSA: Non-Exempt

CLASSIFICATION: Unclassified

POSITION SUMMARY: The Legal Secretary will provide administrative support to assistant prosecuting attorneys in the Juvenile Division. The Legal Secretary is responsible for assessing and updating information in case management systems; monitoring, preparing and editing documents; interacting with other agencies, clerk’s offices and court personnel; providing support services during court hearings; retrieving mail; properly sorting and delivering files and performing quality assurance at all levels of document processing. The Legal Secretary is responsible for providing back-up support to other support staff, exercising good judgement, and decision making skills, and operating standard office equipment. The tasks of this position requires work to be performed in-person with a high degree of confidentiality. This position requires high levels of confidentiality.

Essential Functions and Responsibilities

• Process files through Matrix (both electronic and hard copy submissions) which requires the ability to assess sufficiency and accuracy of information provided, research databases to link appropriate information, and quality assurance of identifiers of suspects and witnesses.
• Case and file preparation.
• Ensure accuracy of all documents.
• Prepare documents and items for discovery.
• Sorting mail, answering incoming calls on multi-line telephones, ability to work under pressure, good customer service and problem-solving skills.
• Interact with law enforcement, attorneys, magistrates, judges, and court personnel in the Juvenile Branch and General Division, Municipal Court and the Court of Common Pleas.
• Provide support for attorneys handling cases in the Franklin County Court including handling of files, assessing and recording necessary information, scheduling Court hearings, preparing and processing appropriate entries.

Core Competencies

• Critical thinking and decision making when assessing and providing information with an understanding of the flow of cases.
• Detail oriented and critical thinking when determining the production of documents and when to timely E-file.
• Exercise flexibility in understanding job duties and the manner in which a job is performed due to abrupt changes or functions.
• Quick learning ability when new tasks are required.
• Prioritize all job duties to ensure accurate and timely information.
• Maintain strict confidentiality.

Physical Requirements

The Legal Secretary frequently types, handles materials, manipulates office equipment, lifts files and file boxes weighing up to 25 lbs., and moves to and from. The Legal Secretary is responsible for exercising good judgement and including but not limited to telephone, computer, laptop, printer, fax, copier, calculator, and other necessary office equipment. The Legal Secretary generally works in an office and courtroom setting where the noise level in the work environment is usually moderate. The Legal Secretary must be able to be present in the office during normal work hours and routinely travel around the county government and courthouse complex.

This office observes COVID-19 protocols and may require employees to be either vaccinated or test frequently.

Benefits

• Medical, Dental, Vision and Behavioral
• Health, and Prescription Drug Coverage
• Employee Assistance Program
• Disability and Life Insurance
• Ohio Public Employees Retirement System (OPERS)
• Deferred Compensation
• Generous Paid Time Off Accrual
• Ten Paid Holidays
• Tuition Reimbursement
• Company-Paid Training and Development
• Commuter Program

How to Apply

Submit resume and cover letter with the position in the Subject line to: Human Resources – prat-hr@franklincountyohio.gov

EEO STATEMENT: The Prosecutor is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on color, race, national origin, age, sex, sexual orientation, gender identity, religion, veteran status, marital status, a disability that does not prohibit performance of essential job functions, genetic information or any other status protected by applicable law. The Prosecutor has a strict policy against any form of unlawful discrimination. This policy prohibits discrimination based on protected characteristics and retaliation against those who oppose prohibited conduct or participate in related processes. The Prosecutor also prohibits harassment and is committed to a work environment free from discriminatory insult or intimidation.