FreeFlight Systems, Inc. is hiring: Human Resources Generalist in Waco

Overview

The Human Resource Generalist supports the HR department’s daily operations and strategic initiatives. This role spans recruitment, on-boarding, compliance, benefits administration, employee relations, and HR communications. The HR Generalist also provides administrative and operational support, ensuring continuity and efficiency across HR and office functions. This position serves as a key point of contact for employees and visitors and contributes to a positive and compliant workplace culture. This position would be working in either our Waco or Irving office with travel between the two.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• The Human Resources Generalist manages recruitment and on-boarding. This includes full-cycle recruitment, new-hire orientations, and ensuring smooth transitions for new employees.
• This role updates employee records in HRIS systems, maintaining data integrity and compliance. The Generalist helps with audits and prepares documentation for compliance.
• Benefits administration is key, including working with vendors, handling benefit programs, and managing open enrollments for 401(k), health, and life insurance. The Generalist audits benefit invoices for accuracy.
• The role guides employee relations and conflict resolutions to support a positive workplace. The Generalist also assists in training and development.
• Preparing HR documents like offer letters and policy updates is ongoing. The Generalist communicates updates and policy changes to employees.
• Administrative tasks include greeting visitors and callers, managing calendars, scheduling meetings, maintaining supplies, and requesting maintenance. The Generalist helps organize events and team building and improves office processes for efficiency.
• A key duty is answering questions from managers and employees about PTO, vacation, banking, garnishments, employment verification, workers’ comp, retro pay, tax issues, and other HR matters. The Generalist oversees VAC/PTO, FMLA, STD, and Workers’ Comp programs.
• This role oversees payroll processing, including special payrolls like bonuses, year-end adjustments, moving expenses, and disability payments. The Generalist monitors time and attendance for compliance.
• The Generalist compiles and submits required reports, including OSHA, EEO, Vets-100, and others. Coordination with the President is needed for legal and organizational records.
• The role leads HR process improvements to boost efficiency, using new and existing systems. The Generalist develops and maintains a paperless environment. Other duties may be assigned as needed.
• Additional responsibilities as assigned

EDUCATION AND/OR EXPERIENCE

• Bachelor’s degree in human resources, Business, or related field preferred.
• Minimum of 2 years of HR or administrative experience required; 3+ years preferred.

LANGUAGE SKILLS

• Ability to communicate effectively with employees across all levels.
• Proficient in writing reports, policies, and correspondence.

OTHER KNOWLEDGE, SKILLS AND ABILITIES

• Strong command of MS Office (Excel, Word, PowerPoint, Outlook).
• Experience with HRIS systems; Salesforce required, Syteline preferred.
• Excellent written and verbal communication skills.
• Willingness to learn and adapt in a dynamic environment.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the education, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADDITIONAL REQUIREMENTS

• Ability to travel domestically 10%

PERFORMANCE ATTRIBUTES & COMPETENCIES

Leadership

• Vision & Strategic Thinking: Clear vision for the possible…thinks ahead about outcomes.
• Energy: Exhibits strong desire to achieve success.
• Problem-Solver: Objectively and logically recognizes and solves problems.

Interpersonal & Teamwork

• Team Player: Reaches out to overcome walls; overcomes "we-they" relationships; approachable and earns respect for focus on "company" interests.
• Communication: Speaks confidently and effectively in one-on-one, team and public settings; writes clearly and concisely.
• Persuasive: Exhibits persuasiveness in changing situations and effectively finds win-win solutions.

Personal & Intellectual

• Integrity: Sets example; doesn’t ethically cut corners; earns trust and respect.
• Intelligence: A "quick study" demonstrates the ability to absorb new information rapidly.
• Leading-Edge: Constantly looking for best practice benchmarks.

PHYSICAL DEMANDS

While performing the duties of this job, the person is occasionally required to stand, walk, sit, use hands to finger, reach with arms and hands, climb stairs, stoop, kneel, crouch, talk or hear. The person must occasionally lift and/or move up to 30lbs. The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. The Associate should be able to see, hear and understand speech, communicate, lift computer equipment, supplies and materials, and use office equipment and computers. If requested by an applicant or employee, we may provide reasonable accommodations to enable individuals with disabilities to perform the essential job functions. The above statements are intended to describe the general nature and level of work performed. They are not intended to be construed as an exhaustive list of all duties required of personnel so classified. We have the exclusive right to alter this job description at any time without notice.

WORK ENVIRONMENT

While performing the duties of this job, the person is exposed to weather conditions prevalent at the time and an air-conditioned and heated office. The noise level is occasionally high.

FreeFlight Systems & Flight Data Systems is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal or state law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.