Carnival Corporation
Responsibilities
Provide administrative support for the NACSCO. Proactively manage complex calendars and global schedules. Coordinate domestic and international travel arrangements. Department liaison for current and potential vendors and service providers. Handle confidential materials and personal matters for the NACSCO with the utmost degree of care, integrity, and discretion. Organize, prioritize, and appropriately manage time-sensitive, confidential information and ensure action required is addressed in a timely manner. Provide project administrative assistance as required, including: Coordinating and preparing department and project budgets based on input from department management. Coordinating all document repositories regarding projects and other internal documents. Able to create PowerPoint presentations and Excel spreadsheets. Developing project briefs and presentations as may be required. Budget Tracking & Invoice Processing
Manage invoice payments and tracking for all department expenditures, including use of MS Excel spreadsheets for recording and tracking. Complete travel and expense statements for department and other reimbursement forms for approval. Manage the department’s service payments, including but not limited to phone services, operational services, etc. Employee Functions Management
Coordinate all time and attendance related functions for the department, including using Dayforce. Function as the department coordinator for Document Retention and Management, according to the company’s policies. Manage new employee onboarding process; maintaining onboarding handbook and ensure employee readiness to begin work (equipment, network access, desk setup, telecom). Ability to be flexible; changing direction at a moment’s notice will be necessary for success. Facilities Management
Responsible for all logistics and coordination related to department/group meetings, including negotiating hotel facilities, meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc. Manage office/facility management requests (e.g., office location moves, order furniture or other items to optimize use of office space). Manage office supplies inventory control/purchasing for the team. Knowledge, Skills & Abilities
Experience balancing competing priorities and communicating effectively with all levels of the organization. Experience with event coordination and project management is necessary. Problem-solving skills, a strong sense of urgency, writing skills, and attention to detail. Strong PowerPoint skills and ability to use data, graphics, and visuals to create original presentations of data, trends, and conclusions from provided information. Ability to communicate with individuals from all levels of the organization and external community and government stakeholders. Ability to maintain confidentiality is critical. Provide service to internal and external clients in a manner consistent with the company’s core values. Ability to interact with internal and external contacts at all levels, up to executive leaders. Professionalism and integrity; positive representation for the department and the organization. Ability to handle confidential and sensitive information with discretion. Versatility, flexibility, and willingness to work within changing priorities with enthusiasm. Excellent organizational skills and attention to detail; ability to multi-task and think and act proactively. Ability to communicate confidently at the highest levels and build effective internal and external relationships. Expert current knowledge in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio). Experience working in a global organization with proven ability to operate in a matrix environment. Qualifications
Bachelor’s degree in Business Administration, Communications, or a related field - preferred. (Candidates with an associate degree and extensive relevant experience may also be considered.) Senior-level executive administrative support with 10+ years of demonstrated accomplishments. Exceptional interpersonal abilities and communication skills. Ability to interact with internal and external contacts at all levels, up to executive leaders. Professionalism and integrity; ability to handle confidential and sensitive information with discretion. Versatility, flexibility, and willingness to work within changing priorities with enthusiasm. Excellent organizational skills and attention to detail; ability to multi-task and think and act proactively. Ability to communicate confidently at the highest levels and build effective internal and external relationships. Expert current knowledge in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio). Experience working in a global organization with proven ability to operate in a matrix environment. Physical Demands
Must be able to remain in a stationary position at a desk and/or computer for extended periods of time. Travel
None or very little travel. Work Conditions
Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Location
This position is classified as “in-office.” The role requires working from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from home on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area. Equal Opportunity
Carnival Corporation & plc is an equal employment opportunity/affirmative action employer. It does not discriminate on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable law. Note: This job description reflects Carnival’s standard terms and expectations and is not a contract of employment.
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Provide administrative support for the NACSCO. Proactively manage complex calendars and global schedules. Coordinate domestic and international travel arrangements. Department liaison for current and potential vendors and service providers. Handle confidential materials and personal matters for the NACSCO with the utmost degree of care, integrity, and discretion. Organize, prioritize, and appropriately manage time-sensitive, confidential information and ensure action required is addressed in a timely manner. Provide project administrative assistance as required, including: Coordinating and preparing department and project budgets based on input from department management. Coordinating all document repositories regarding projects and other internal documents. Able to create PowerPoint presentations and Excel spreadsheets. Developing project briefs and presentations as may be required. Budget Tracking & Invoice Processing
Manage invoice payments and tracking for all department expenditures, including use of MS Excel spreadsheets for recording and tracking. Complete travel and expense statements for department and other reimbursement forms for approval. Manage the department’s service payments, including but not limited to phone services, operational services, etc. Employee Functions Management
Coordinate all time and attendance related functions for the department, including using Dayforce. Function as the department coordinator for Document Retention and Management, according to the company’s policies. Manage new employee onboarding process; maintaining onboarding handbook and ensure employee readiness to begin work (equipment, network access, desk setup, telecom). Ability to be flexible; changing direction at a moment’s notice will be necessary for success. Facilities Management
Responsible for all logistics and coordination related to department/group meetings, including negotiating hotel facilities, meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc. Manage office/facility management requests (e.g., office location moves, order furniture or other items to optimize use of office space). Manage office supplies inventory control/purchasing for the team. Knowledge, Skills & Abilities
Experience balancing competing priorities and communicating effectively with all levels of the organization. Experience with event coordination and project management is necessary. Problem-solving skills, a strong sense of urgency, writing skills, and attention to detail. Strong PowerPoint skills and ability to use data, graphics, and visuals to create original presentations of data, trends, and conclusions from provided information. Ability to communicate with individuals from all levels of the organization and external community and government stakeholders. Ability to maintain confidentiality is critical. Provide service to internal and external clients in a manner consistent with the company’s core values. Ability to interact with internal and external contacts at all levels, up to executive leaders. Professionalism and integrity; positive representation for the department and the organization. Ability to handle confidential and sensitive information with discretion. Versatility, flexibility, and willingness to work within changing priorities with enthusiasm. Excellent organizational skills and attention to detail; ability to multi-task and think and act proactively. Ability to communicate confidently at the highest levels and build effective internal and external relationships. Expert current knowledge in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio). Experience working in a global organization with proven ability to operate in a matrix environment. Qualifications
Bachelor’s degree in Business Administration, Communications, or a related field - preferred. (Candidates with an associate degree and extensive relevant experience may also be considered.) Senior-level executive administrative support with 10+ years of demonstrated accomplishments. Exceptional interpersonal abilities and communication skills. Ability to interact with internal and external contacts at all levels, up to executive leaders. Professionalism and integrity; ability to handle confidential and sensitive information with discretion. Versatility, flexibility, and willingness to work within changing priorities with enthusiasm. Excellent organizational skills and attention to detail; ability to multi-task and think and act proactively. Ability to communicate confidently at the highest levels and build effective internal and external relationships. Expert current knowledge in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio). Experience working in a global organization with proven ability to operate in a matrix environment. Physical Demands
Must be able to remain in a stationary position at a desk and/or computer for extended periods of time. Travel
None or very little travel. Work Conditions
Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Location
This position is classified as “in-office.” The role requires working from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from home on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area. Equal Opportunity
Carnival Corporation & plc is an equal employment opportunity/affirmative action employer. It does not discriminate on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable law. Note: This job description reflects Carnival’s standard terms and expectations and is not a contract of employment.
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