Etherio
The Event Manager/Sr Event Manager is responsible for managing and supporting various life science meetings, from the beginning of conception through to the execution and final reconciliation. This position is accountable for day-to-day operation of small to large scale/budget meetings and client management.
General Summary
The Event Manager/Sr Event Manager is responsible for managing and supporting various life science meetings, from the beginning of conception through to the execution and final reconciliation. This position is accountable for day-to-day operation of small to large scale/budget meetings and client management. Essential Functions
Lead small to large scale projects (>500 attendees) with proven expertise in leading complex sales meetings (POAs, National, and Launch, etc), managing the planning, execution, and implementation of assigned event(s). Experience working with healthcare professionals (HCPs) preferred but not required. Work with, lead and support the project team to ensure adherence to client and company standards. Budget development, implementation, and wrap-up report development. Responsible for building project timelines/plans and managing the project plan to drive team to meet client and vendor deliverables, as well as anticipate and manage when deadlines may be missed. Build & QC registration sites and run reports for clients in Cvent. Be solution-oriented and forward thinking when responding to client questions or providing recommendations. Maintain all historical data for assigned projects. Supplier procurement and management of contracts to ensure quality and contractual compliance. Oversee venue communications by managing or overseeing F&B, group resume, event specifications, housing, room block, and final invoice review. May have sponsor/exhibitor fulfillment duties including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management. Work with Marketing department on collateral communications and development– theme, concept, design, and implementation. Special event review, selection, and management. Survey analysis and provide compilation of feedback to client. On-site event execution to include staff assignments/management (planning team could be up to 2-10 event staff), venue and supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management, where applicable. Other duties as assigned. Minimum And Preferred Qualifications
Strong communication, networking skills and the ability to successfully manage stakeholder relationships and expectations. 5+ years of medical meeting management and at least 3-5 years of planning small-medium-scale events (>500 attendees, + budgets). Knowledgeable in negotiating menus with hotels and restaurants. Experience planning international events is a plus. Agency experience preferred. Experience with high-level, strategic conference, meeting planning, US and Non-US. Bachelor’s degree or equivalent experience. CMP and/or HMCC certification a plus. Knowledge of destinations, hotels, and venues nationwide. Calm and flexible approach to handling the stress of ever-changing demands. Strong organizational skills and ability to multi-task and prioritize. Strong leadership skills. Strong creative problem solving. Strategic decision-making ability. Workplace Location Requirements
We operate as a Hybrid work environment, working as a combination of remote and in-office presence, as well as the possibility of being onsite at client and/or event locations. Travel Requirements
Ability to travel at least 30%. Scheduling Requirements
Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs. Essential Physical Functions And Work Environment
Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite). Need to lift, carry, push, or drag boxes or equipment up to 30 lbs. Frequently moves inside the office to access filing cabinets, office machinery, etc. Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces). Occasionally required to position self in a stooping, kneeling, or crouching manner. Frequently communicates with others and must be able to exchange accurate information in these situations. Frequently uses computers and other electronic equipment. About Etherio
At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time. We recognize that to deliver that experience for our clients, we have to deliver it for our own team members as well. Whether you work in one of our offices or virtually, we're committed to supporting your learning and growth by providing opportunities for partnerships, experiences and connections that will accelerate your own success. Together we live out our core values, celebrate each other’s wins, learn lessons from our failures, and pursue excellence together. Benefits
Medical, dental, vision, and more. 401(k) with matching. Generous paid time off. Flexible and hybrid work schedules. Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as team members. Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
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The Event Manager/Sr Event Manager is responsible for managing and supporting various life science meetings, from the beginning of conception through to the execution and final reconciliation. This position is accountable for day-to-day operation of small to large scale/budget meetings and client management. Essential Functions
Lead small to large scale projects (>500 attendees) with proven expertise in leading complex sales meetings (POAs, National, and Launch, etc), managing the planning, execution, and implementation of assigned event(s). Experience working with healthcare professionals (HCPs) preferred but not required. Work with, lead and support the project team to ensure adherence to client and company standards. Budget development, implementation, and wrap-up report development. Responsible for building project timelines/plans and managing the project plan to drive team to meet client and vendor deliverables, as well as anticipate and manage when deadlines may be missed. Build & QC registration sites and run reports for clients in Cvent. Be solution-oriented and forward thinking when responding to client questions or providing recommendations. Maintain all historical data for assigned projects. Supplier procurement and management of contracts to ensure quality and contractual compliance. Oversee venue communications by managing or overseeing F&B, group resume, event specifications, housing, room block, and final invoice review. May have sponsor/exhibitor fulfillment duties including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management. Work with Marketing department on collateral communications and development– theme, concept, design, and implementation. Special event review, selection, and management. Survey analysis and provide compilation of feedback to client. On-site event execution to include staff assignments/management (planning team could be up to 2-10 event staff), venue and supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management, where applicable. Other duties as assigned. Minimum And Preferred Qualifications
Strong communication, networking skills and the ability to successfully manage stakeholder relationships and expectations. 5+ years of medical meeting management and at least 3-5 years of planning small-medium-scale events (>500 attendees, + budgets). Knowledgeable in negotiating menus with hotels and restaurants. Experience planning international events is a plus. Agency experience preferred. Experience with high-level, strategic conference, meeting planning, US and Non-US. Bachelor’s degree or equivalent experience. CMP and/or HMCC certification a plus. Knowledge of destinations, hotels, and venues nationwide. Calm and flexible approach to handling the stress of ever-changing demands. Strong organizational skills and ability to multi-task and prioritize. Strong leadership skills. Strong creative problem solving. Strategic decision-making ability. Workplace Location Requirements
We operate as a Hybrid work environment, working as a combination of remote and in-office presence, as well as the possibility of being onsite at client and/or event locations. Travel Requirements
Ability to travel at least 30%. Scheduling Requirements
Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs. Essential Physical Functions And Work Environment
Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite). Need to lift, carry, push, or drag boxes or equipment up to 30 lbs. Frequently moves inside the office to access filing cabinets, office machinery, etc. Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces). Occasionally required to position self in a stooping, kneeling, or crouching manner. Frequently communicates with others and must be able to exchange accurate information in these situations. Frequently uses computers and other electronic equipment. About Etherio
At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time. We recognize that to deliver that experience for our clients, we have to deliver it for our own team members as well. Whether you work in one of our offices or virtually, we're committed to supporting your learning and growth by providing opportunities for partnerships, experiences and connections that will accelerate your own success. Together we live out our core values, celebrate each other’s wins, learn lessons from our failures, and pursue excellence together. Benefits
Medical, dental, vision, and more. 401(k) with matching. Generous paid time off. Flexible and hybrid work schedules. Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as team members. Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
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