Ambient
DMG/ToroAire is a dynamic and fast-paced company committed to excellence, innovation, and a collaborative culture. We are seeking a highly organized and proactive Executive Assistant who can also take ownership of day-to-day office building operations, ensuring our workplace runs smoothly and efficiently. This hybrid role combines executive-level administrative support with sales and office operations. You’ll be the go-to person for our leadership team and a critical partner in ensuring smooth day-to-day operations, enabling our executives and sales organization to focus on building relationships and growing the business.
If you thrive in a fast-paced environment, love wearing multiple hats, and are energized by supporting sales success, this role is for you.
Key Responsibilities:
Manage 3 executive calendars, coordinate meetings, and book travel with precision. Prepare polished PowerPoint decks, client-facing presentations, and sales meeting materials. Organize and support sales meetings, manufacturing site visits, and client/vendor interactions. Maintain executive financial records and support reporting for business performance. Track and follow up on sales-related action items to keep initiatives moving forward. Handle confidential documents and correspondence with discretion. Office & Operational Excellence:
Oversee daily office operations to ensure a seamless, professional, and client-ready workplace. Support vendor relationships and coordinate facility management needs. Maintain organization of office resources, supplies, and systems. Serve as a point of contact for both internal teams and external partners. Qualifications:
7+ years of experience as an executive assistant or sales support professional. Strong organizational and multitasking skills with an eye for detail. Excellent written and verbal communication skills; polished presentation abilities. Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint). Discretion and professionalism in handling sensitive information. Resourceful, proactive, and solutions-driven - you are comfortable anticipating needs! Preferred:
Experience supporting sales teams and managing vendor relationships. Background in sales administration, hospitality, or office operations. Familiarity with CRM tools (NetSuite a plus). Compensation: $80,000-$95,000 DOE Seniority level:
Mid-Senior level Employment type:
Full-time Job function:
Construction
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Manage 3 executive calendars, coordinate meetings, and book travel with precision. Prepare polished PowerPoint decks, client-facing presentations, and sales meeting materials. Organize and support sales meetings, manufacturing site visits, and client/vendor interactions. Maintain executive financial records and support reporting for business performance. Track and follow up on sales-related action items to keep initiatives moving forward. Handle confidential documents and correspondence with discretion. Office & Operational Excellence:
Oversee daily office operations to ensure a seamless, professional, and client-ready workplace. Support vendor relationships and coordinate facility management needs. Maintain organization of office resources, supplies, and systems. Serve as a point of contact for both internal teams and external partners. Qualifications:
7+ years of experience as an executive assistant or sales support professional. Strong organizational and multitasking skills with an eye for detail. Excellent written and verbal communication skills; polished presentation abilities. Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint). Discretion and professionalism in handling sensitive information. Resourceful, proactive, and solutions-driven - you are comfortable anticipating needs! Preferred:
Experience supporting sales teams and managing vendor relationships. Background in sales administration, hospitality, or office operations. Familiarity with CRM tools (NetSuite a plus). Compensation: $80,000-$95,000 DOE Seniority level:
Mid-Senior level Employment type:
Full-time Job function:
Construction
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