Personnel Plus Inc
Records Management-Information Specialist $25.57+ p/h DOE
Personnel Plus Inc, Eagle, Idaho, United States, 83616
Records Management-Information Specialist $25.57+ p/h DOE
Personnel Plus, Inc. is NOW HIRING a Records Management-Information Specialist!
Full-time, Monday - Friday $25.57-$27.00 p/h DOE Excellent benefits! Great temp-to-hire opportunity with a local city! DUTIES:
Records Management
Designs organization of the Laserfiche repository; analyzes and diagrams the structure and naming conventions, ensuring integrity of the digital records repository (Laserfiche) for documents and processes. Prepares, scans, validates, and enters documents and related metadata into the digital records repository (Laserfiche), and files physical copies as needed. Grooms the records repository: updates metadata, reprocesses documents, and performs document control on behalf of other users. Maintains the City's active and inactive records and information, including assigning file codes and maintaining an inventory of all records and documents in the records repository. Determines and assigns user access rights and permissions for the Laserfiche system on a user, folder, and document level; conducts a periodic review of the system to ensure access settings are sufficient. Identifies additions and revisions to established file categories and indexing structures. Coordinates the disposal of records in accordance with the City's adopted Records Retention Schedule and established destruction policy. Recommends updates to the City's Records Retention Policy to ensure compliance with all legal requirements. Coordinates the transfer of active records to inactive or archival storage in accordance with the City's Records Retention Manual. Ensures the safety, security, and confidentiality of digitized records. Partners closely with Technology Specialist - Laserfiche Support to define and align work processes and implement changes to repository design. Educates staff on the use of Laserfiche and offers support for new document development. Information Specialist
Guides both the general public and City employees in locating documents. Receives public records requests and assigns appropriate departmental records custodians. Ensures fulfillment of records requests in compliance with City and state code, coordinates with City Attorney as needed. Prepares good-faith cost estimates for more extensive public information requests and confirms receipt of payment prior to records fulfillment. Protects and maintains inventory of records retained offsite, coordinates transfer and retrieval of same, as required. Responds to inquiries from the public regarding records-related matters, escalating as needed. Performs all work duties and activities in accordance with City policies, procedures, and safety practices. Performs other duties as assigned. REQUIREMENTS:
Working knowledge of database management. Working knowledge of document scanning software. Knowledge of standard practices and techniques of records management, including file management techniques. Knowledge of, or ability to learn, Public Information Act and other local, state, and federal laws relating to the maintenance, retention, and release of a wide variety of records and information. Effective oral and written communication skills; in particular, correct English usage, including spelling, grammar, and punctuation. Proficient in data entry. Familiarity with general practices and procedures specific to municipal organizations. Knowledge of research techniques. Ability to prioritize workload, particularly in being able to effectively manage multiple demands simultaneously. Ability to exercise sound, independent judgment within established guidelines. Demonstrated skills using oral and written communication in the performance of duties, including internal presentations. Ability to operate office equipment and computer programs. Specific skill in the use of MS Office Suite, particularly: Word, Outlook, and Excel, and department-specific software. Ability to apply tact and good judgment. Ability to establish and maintain effective working relationships with the public, officials, and co-workers. Ability to make decisions under pressure, deal with the public in a manner that represents mature judgment, manage stress, and handle multiple priorities. Preferred experience with Laserfiche and JustFOIA software, or similar digital records retention and record request management software. Advanced knowledge of Public Information Act and other local, state, and federal laws relating to the maintenance, retention, and release of a wide variety of records and information. Possess and maintain a valid Idaho Driver's License and proof of valid insurance. Laserfiche Gold or Platinum Certification is preferred. Preferred records/information management certification (CRA/CRM, IGP/IG/RIM, GARA). Some local travel in a city vehicle, and occasionally out of state for training, is required. QUALIFICATIONS AND EDUCATION
Minimum
High school diploma or equivalent. Minimum 5 years' experience in records, database, or information management, including 2 years' experience in customer service. Or any combination of education, training, and experience that provides the equivalent necessary for satisfactory job performance. Legally authorized to work in the US. Preferred
Bachelor's degree in Records Management or a related field. Previous work experience in a municipal or government setting. Why work for Personnel Plus, Inc.
As the area's largest Staffing Service, we value adding you as a member of our great team Your application will be considered for many urgent openings Apply Today - work today Flex pay - choose Direct Deposit, pay card, or paper check Health Benefits - Medical, Dental, Vision, Disability, Life Insurance Referral Hiring Incentives We never charge a fee
To apply for this job, send us your resume
OR
Email Contact information
OR
call 208.378.8700
OR
send a TEXT MESSAGE
OR
visit your local office
OR
click the
Apply for Job
button below
Trust our employment professionals to be your advocate and help find that ideal position for you!
Personnel Plus, Inc. is NOW HIRING a Records Management-Information Specialist!
Full-time, Monday - Friday $25.57-$27.00 p/h DOE Excellent benefits! Great temp-to-hire opportunity with a local city! DUTIES:
Records Management
Designs organization of the Laserfiche repository; analyzes and diagrams the structure and naming conventions, ensuring integrity of the digital records repository (Laserfiche) for documents and processes. Prepares, scans, validates, and enters documents and related metadata into the digital records repository (Laserfiche), and files physical copies as needed. Grooms the records repository: updates metadata, reprocesses documents, and performs document control on behalf of other users. Maintains the City's active and inactive records and information, including assigning file codes and maintaining an inventory of all records and documents in the records repository. Determines and assigns user access rights and permissions for the Laserfiche system on a user, folder, and document level; conducts a periodic review of the system to ensure access settings are sufficient. Identifies additions and revisions to established file categories and indexing structures. Coordinates the disposal of records in accordance with the City's adopted Records Retention Schedule and established destruction policy. Recommends updates to the City's Records Retention Policy to ensure compliance with all legal requirements. Coordinates the transfer of active records to inactive or archival storage in accordance with the City's Records Retention Manual. Ensures the safety, security, and confidentiality of digitized records. Partners closely with Technology Specialist - Laserfiche Support to define and align work processes and implement changes to repository design. Educates staff on the use of Laserfiche and offers support for new document development. Information Specialist
Guides both the general public and City employees in locating documents. Receives public records requests and assigns appropriate departmental records custodians. Ensures fulfillment of records requests in compliance with City and state code, coordinates with City Attorney as needed. Prepares good-faith cost estimates for more extensive public information requests and confirms receipt of payment prior to records fulfillment. Protects and maintains inventory of records retained offsite, coordinates transfer and retrieval of same, as required. Responds to inquiries from the public regarding records-related matters, escalating as needed. Performs all work duties and activities in accordance with City policies, procedures, and safety practices. Performs other duties as assigned. REQUIREMENTS:
Working knowledge of database management. Working knowledge of document scanning software. Knowledge of standard practices and techniques of records management, including file management techniques. Knowledge of, or ability to learn, Public Information Act and other local, state, and federal laws relating to the maintenance, retention, and release of a wide variety of records and information. Effective oral and written communication skills; in particular, correct English usage, including spelling, grammar, and punctuation. Proficient in data entry. Familiarity with general practices and procedures specific to municipal organizations. Knowledge of research techniques. Ability to prioritize workload, particularly in being able to effectively manage multiple demands simultaneously. Ability to exercise sound, independent judgment within established guidelines. Demonstrated skills using oral and written communication in the performance of duties, including internal presentations. Ability to operate office equipment and computer programs. Specific skill in the use of MS Office Suite, particularly: Word, Outlook, and Excel, and department-specific software. Ability to apply tact and good judgment. Ability to establish and maintain effective working relationships with the public, officials, and co-workers. Ability to make decisions under pressure, deal with the public in a manner that represents mature judgment, manage stress, and handle multiple priorities. Preferred experience with Laserfiche and JustFOIA software, or similar digital records retention and record request management software. Advanced knowledge of Public Information Act and other local, state, and federal laws relating to the maintenance, retention, and release of a wide variety of records and information. Possess and maintain a valid Idaho Driver's License and proof of valid insurance. Laserfiche Gold or Platinum Certification is preferred. Preferred records/information management certification (CRA/CRM, IGP/IG/RIM, GARA). Some local travel in a city vehicle, and occasionally out of state for training, is required. QUALIFICATIONS AND EDUCATION
Minimum
High school diploma or equivalent. Minimum 5 years' experience in records, database, or information management, including 2 years' experience in customer service. Or any combination of education, training, and experience that provides the equivalent necessary for satisfactory job performance. Legally authorized to work in the US. Preferred
Bachelor's degree in Records Management or a related field. Previous work experience in a municipal or government setting. Why work for Personnel Plus, Inc.
As the area's largest Staffing Service, we value adding you as a member of our great team Your application will be considered for many urgent openings Apply Today - work today Flex pay - choose Direct Deposit, pay card, or paper check Health Benefits - Medical, Dental, Vision, Disability, Life Insurance Referral Hiring Incentives We never charge a fee
To apply for this job, send us your resume
OR
Email Contact information
OR
call 208.378.8700
OR
send a TEXT MESSAGE
OR
visit your local office
OR
click the
Apply for Job
button below
Trust our employment professionals to be your advocate and help find that ideal position for you!