City of North Miami, FL
Salary:
$18.47 - $27.71 Hourly Location :
City Hall - Administration 776 NE 125 St North Miami, FL Job Type:
Full-Time Job Number:
2013 -00712 Department:
City Manager Opening Date:
10/02/2025 Closing Date:
10/15/2025 11:59 PM Eastern
Description
GENERAL STATEMENT OF DUTIES:
The Public Records Specialist is responsible for the day-to-day administration of the City's public records request process. The position requires strong knowledge of Florida's public records laws, high attention to detail, and the ability to interact professionally with members of the public, City staff, and external stakeholders. Work is performed independently within established policies and guidelines, requiring judgment and discretion in handling sensitive and confidential information.
Performs responsible administrative and technical work in receiving, processing, and responding to public records requests in compliance with Florida Statutes, Chapter 119, and applicable City policies. The Public Records Specialist supports government transparency and accountability by ensuring accurate, timely, and lawful access to records. Work involves coordinating with internal departments, protecting confidential or exempt information, and maintaining records management systems. Essential Job Functions
Receives, logs, and acknowledges public records requests submitted in person, electronically, by mail, or by phone. Reviews and analyzes requests for clarity and scope; coordinates with City departments to identify responsive records. Prepares, redacts, and releases documents, images, audio/video files, and other records in accordance with legal requirements. Ensures confidential or exempt information is properly protected prior to release. Tracks requests using the City's records management system, monitors deadlines, and provides timely updates to requesters. Provides training and guidance to staff regarding public records laws, exemptions, and retention policies. Assists in responding to subpoenas, litigation holds, or other legal matters involving records. Maintains metrics and prepares reports on request volumes, response times, and compliance trends. Stays current with legal updates and recommends improvements to City procedures. Performs other related duties as required. Minimum Requirements
Associate's degree in Public Administration, Legal Studies, Records Management, or a closely related field. Two (2) to four (4) years of experience in records management, legal support, administrative, or public sector work.
A valid Florida Driver's License. Skills
Knowledge of Florida Public Records Law (Chapter 119) and related exemptions. Strong computer skills, including Microsoft Office Suite and PDF editing/redaction tools. Excellent written and verbal communication skills. Strong organizational skills, attention to detail, and ability to meet deadlines. Ability to handle sensitive or confidential information with discretion. PREFERRED QUALIFICATIONS:
Experience with municipal government operations. Familiarity with electronic records management systems (e.g., Laserfiche, OnBase, or similar). Bilingual (English/Spanish or English/Creole) highly desirable.
Healthcare
Group Health/Dental/Vision Insurance: HMO and dependent coverage is available Life Insurance: One times employee's gross annual salary. Dependent coverage is available. Disability Insurance: Optional coverage available Flexible Spending Accounts/ Dependent Care Savings Accounts Employee Assistance Program (EAP) Wellness Events and Fitness Classes On-The-Job Injury Benefits: Worker's Compensation and Supplemental Pay Benefits, when applicable Retirement
Pension: (General Employees) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS) Pension: (Sworn Police Personnel) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS) Deferred Compensation: Optional employee contribution to IRA, and 457 Deferred Compensation Plans offered through Mission Square and Corbridge Financial. Work-Life Balance
Vacation: Two weeks per year; after five years, three weeks; after fifteen years, four weeks. Accumulation starts on date of hire. There is a six-month waiting period for using vacation time. Holidays: Paid holidays, employee's birthday, and two Floating/Personal Holidays Sick Leave: Ten days per year; after three years, 11 days; after five years, 12 days. Accumulation starts on date of hire. There is a three-month waiting period for using sick time. Additional Benefits
Student Loan Forgiveness: The U.S. Department of Education's Public Service Loan Forgiveness (PSLF) Program may forgive your student loan balance after making 120 qualifying payments while working full-time with a governmental agency. For additional information please visit Tuition Reimbursement Employee Assistance Trust Fund: A trust fund set up by the City of North Miami to assist employees who are faces with unforeseen emergencies. Participation is on a volunteer basis. Reduced pricing for Transit and Tri-Rail Passes Legal benefits coverage available - Pet Insurance available - Free City Library Card Merit Increase: Full time employees are eligible for an annual merit increase. Salary: Paid on a weekly basis for the previous work week Direct Deposit Benefit Documents
$18.47 - $27.71 Hourly Location :
City Hall - Administration 776 NE 125 St North Miami, FL Job Type:
Full-Time Job Number:
2013 -00712 Department:
City Manager Opening Date:
10/02/2025 Closing Date:
10/15/2025 11:59 PM Eastern
Description
GENERAL STATEMENT OF DUTIES:
The Public Records Specialist is responsible for the day-to-day administration of the City's public records request process. The position requires strong knowledge of Florida's public records laws, high attention to detail, and the ability to interact professionally with members of the public, City staff, and external stakeholders. Work is performed independently within established policies and guidelines, requiring judgment and discretion in handling sensitive and confidential information.
Performs responsible administrative and technical work in receiving, processing, and responding to public records requests in compliance with Florida Statutes, Chapter 119, and applicable City policies. The Public Records Specialist supports government transparency and accountability by ensuring accurate, timely, and lawful access to records. Work involves coordinating with internal departments, protecting confidential or exempt information, and maintaining records management systems. Essential Job Functions
Receives, logs, and acknowledges public records requests submitted in person, electronically, by mail, or by phone. Reviews and analyzes requests for clarity and scope; coordinates with City departments to identify responsive records. Prepares, redacts, and releases documents, images, audio/video files, and other records in accordance with legal requirements. Ensures confidential or exempt information is properly protected prior to release. Tracks requests using the City's records management system, monitors deadlines, and provides timely updates to requesters. Provides training and guidance to staff regarding public records laws, exemptions, and retention policies. Assists in responding to subpoenas, litigation holds, or other legal matters involving records. Maintains metrics and prepares reports on request volumes, response times, and compliance trends. Stays current with legal updates and recommends improvements to City procedures. Performs other related duties as required. Minimum Requirements
Associate's degree in Public Administration, Legal Studies, Records Management, or a closely related field. Two (2) to four (4) years of experience in records management, legal support, administrative, or public sector work.
A valid Florida Driver's License. Skills
Knowledge of Florida Public Records Law (Chapter 119) and related exemptions. Strong computer skills, including Microsoft Office Suite and PDF editing/redaction tools. Excellent written and verbal communication skills. Strong organizational skills, attention to detail, and ability to meet deadlines. Ability to handle sensitive or confidential information with discretion. PREFERRED QUALIFICATIONS:
Experience with municipal government operations. Familiarity with electronic records management systems (e.g., Laserfiche, OnBase, or similar). Bilingual (English/Spanish or English/Creole) highly desirable.
Healthcare
Group Health/Dental/Vision Insurance: HMO and dependent coverage is available Life Insurance: One times employee's gross annual salary. Dependent coverage is available. Disability Insurance: Optional coverage available Flexible Spending Accounts/ Dependent Care Savings Accounts Employee Assistance Program (EAP) Wellness Events and Fitness Classes On-The-Job Injury Benefits: Worker's Compensation and Supplemental Pay Benefits, when applicable Retirement
Pension: (General Employees) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS) Pension: (Sworn Police Personnel) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS) Deferred Compensation: Optional employee contribution to IRA, and 457 Deferred Compensation Plans offered through Mission Square and Corbridge Financial. Work-Life Balance
Vacation: Two weeks per year; after five years, three weeks; after fifteen years, four weeks. Accumulation starts on date of hire. There is a six-month waiting period for using vacation time. Holidays: Paid holidays, employee's birthday, and two Floating/Personal Holidays Sick Leave: Ten days per year; after three years, 11 days; after five years, 12 days. Accumulation starts on date of hire. There is a three-month waiting period for using sick time. Additional Benefits
Student Loan Forgiveness: The U.S. Department of Education's Public Service Loan Forgiveness (PSLF) Program may forgive your student loan balance after making 120 qualifying payments while working full-time with a governmental agency. For additional information please visit Tuition Reimbursement Employee Assistance Trust Fund: A trust fund set up by the City of North Miami to assist employees who are faces with unforeseen emergencies. Participation is on a volunteer basis. Reduced pricing for Transit and Tri-Rail Passes Legal benefits coverage available - Pet Insurance available - Free City Library Card Merit Increase: Full time employees are eligible for an annual merit increase. Salary: Paid on a weekly basis for the previous work week Direct Deposit Benefit Documents