Russell Tobin is hiring: Administrative Assistant in Newport Beach

Overview

Administrative Assistant – Financial Industry

Location: Newport Beach, CA

Employment Type: FTC 6-12 months expected, possible to convert

Pay Range: $21-23/hour

About the Role

We are seeking an experienced Administrative Assistant with a background in the Financial Services/Banking to provide high-level administrative support to the team. The ideal candidate will act as an information and communication manager, ensuring smooth operations and efficient workflow in the office.

Key Responsibilities

• Preparation, review and editing of confidential correspondence
• Document scanning, management and archiving across multiple systems
• Preparation of travel expense and billing allocation reports
• Preparation and handling of time-sensitive quarterly client tax payments
• Miscellaneous administrative projects as needed

Skills Required

• Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook
• Ability to work in a fast-paced environment and think clearly under pressure
• Excellent communication skills; team focused
• Extremely organized and detail-oriented

Education & Experience

• High school diploma or GED required; Associate or Bachelor’s degree preferred.
• 1+ years of administrative experience.
• Prior experience supporting executives highly preferred.
• Banking/Financial industry experience is preferred.

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