Administrative Assistant
ADMINISTRATIVE ASSISTANT
Polikar Engineering Solutions (PES) is a South Florida structural engineering firm specializing in forensic engineering, design & development, and construction management. As our firm continues to grow, we are diligently searching for talented individuals to join our team. At PES, we value forward thinkers who are excited by the work we do to create safe structures for our communities.
Our hiring process reflects our inclusive culture and commitment to building exceptional teams. If you feel you would be a great fit, even if you don’t meet all of the qualifications, we’d love to hear from you.
Job Responsibilities:
- Manage and organize schedules, meetings, and appointments for team members.
- Provide administrative support, including preparing correspondence, reports, and presentations.
- Act as the first point of contact for clients, vendors, and team inquiries, ensuring professionalism and confidentiality.
- Maintain accurate records, databases, and filing systems for the company.
- Assist in managing office supplies, equipment, and vendor relationships.
- Support HR and onboarding processes, including scheduling interviews and organizing employee documentation.
- Coordinate company events, training sessions, and team-building activities.
- Collaborate with other departments to ensure smooth communication and workflow.
- Handle day-to-day operational tasks as needed to ensure office efficiency.
Qualifications:
- Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field (preferred but not required).
- At least 2 years of experience in an administrative or office support role.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general familiarity with office equipment/software.
- Attention to detail and a high degree of accuracy in handling information.
- Ability to work independently and collaboratively in a team environment.
- Professional demeanor and ability to handle sensitive information confidentially.
Benefits:
- Competitive salary + additional compensation opportunities.
- Inclusive company culture focused on growth and support.
- Comprehensive health & dental insurance.
- 401(k) retirement plan.
- Paid time off and holidays.
- Opportunities for professional development and career advancement.
- Job Type: Full-time
Salary:
Salary: $40,000.00 - $55,000.00 per year
Polikar Engineering Solutions is an equal opportunities employer and welcomes applications from diverse candidates.