Talent Mappers is hiring: Administrative Assistant in Miami

Our client is a large financial services company.

About the Role

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic Finance team. This role is critical in ensuring smooth day-to‑day operations, facilitating communication, and maintaining accurate documentation across financial functions. The ideal candidate thrives in fast‑paced environments, demonstrates exceptional attention to detail, and maintains confidentiality with ease.

This position is required to work from office 4 days a week.

Key Responsibilities

• Administrative Support: Manage calendars, schedule meetings, prepare agendas, and coordinate travel arrangements for finance leadership.
• Document Management: Organize and maintain financial records, reports, and presentations; assist with data entry and filing.
• Communication: Serve as a liaison between the finance team and internal/external stakeholders; draft emails and correspondence as needed.
• Reporting Assistance: Support the preparation of monthly, quarterly, and annual financial reports; assist with compiling data for audits and budget reviews.
• Expense Coordination: Process invoices, track expenses, and assist with reconciliation of financial statements.
• Project Support: Help coordinate finance‑related projects, including timelines, deliverables, and stakeholder updates.
• Confidentiality & Compliance: Handle sensitive financial information with discretion and ensure adherence to company policies and procedures.

Qualifications

• Proven experience in administrative or executive support roles (finance or professional services preferred)
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Excellent organizational, communication, and time‑management skills
• Ability to multitask and prioritize effectively in a deadline‑driven environment
• High level of integrity and discretion in handling confidential information
• Associate’s or Bachelor’s degree preferred

Salary

The salary for this position is between USD70,000.00 and USD90,000.00.

Equal Opportunity Statement

We are an equal opportunity employer and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law.