Administrative Assistant Job at URUS Group in Meriden

Join our team as a part-time Administrative Assistant and play a key role in supporting our Accounting Team and keeping daily operations running smoothly. This position is perfect for someone organized, detail-oriented, and proactive. If you're ready to contribute your skills in accounting support, office management, and customer service, we’d love to hear from you!

Primary Responsibilities

• Accounts Support: Process vendor invoices, payments, and employee expense reports; assist with reconciliations.
• Data Management: Maintain up-to-date vendor and financial records; enter financial transactions into QuickBooks and internal databases.
• Document Control: Organize and manage filing systems; assist with internal and external audits.
• Customer and Office Support: Handle incoming and outgoing mail; greet guests and assist with catalog and promotional mailings.
• Collections & Deposits: Generate and follow up on invoices, deposit checks, and record payments accurately.
• Errands & Miscellaneous Support:
  • Make occasional trips into town for errands such as bank deposits, mailings, or supply pick-ups.
  • Answer and route phone calls; provide in-person customer service to office visitors.
  • Keep the front office and entryway clean, professional, and organized.
  • Assist with administrative tasks and support staff as needed.

Qualifications & Experience

• Excellent communication, organizational, and time management skills.
• Self-starter with a strong attention to detail and the ability to meet deadlines.
• Proficient in Microsoft Excel, Word, Outlook, and QuickBooks.
• Able to manage multiple tasks independently and handle confidential information with discretion.