Frontline Source Group - Nationwide Staffing & Executive Search is hiring: Execu

Overview

Join a high-performing team as the Executive Assistant becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX with a meaningful opportunity to support executive leadership and contribute to operational excellence.

Company Profile

Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence. High-impact services to top-tier law, finance, and private equity firms across the nation.

Responsibilities

• Manage complex executive calendars, appointments, and meeting logistics
• Prepare the CEO for meetings and events by compiling reports, documents, and key insights
• Track CEO priorities and ensure timely execution of follow-up tasks
• Coordinate domestic travel for the CEO and support team travel needs as required
• Maintain and update CRM systems, contact databases, and document archives
• Take detailed notes, transcribe meeting summaries, and manage task assignments
• Support client-facing events and assist with presentation materials
• Manage general office operations including vendor liaison, supply orders, and equipment tracking
• Oversee team expense reports and facilitate standard operating procedures for efficiency
• Create and edit reports, internal documents, and PowerPoint presentations
• Assist with civic, leadership, and professional commitments on behalf of the CEO
• Take initiative on special projects and ad hoc tasks in a dynamic environment

Executive Assistant Background Profile

• Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); will be tested
• Knowledge of LinkedIn, QuickBooks, and HubSpot is a plus
• Highly organized with strong attention to detail, time management, and multitasking abilities
• Strong written and verbal communication skills; must pass grammar and communication assessment
• Discreet and professional, with a high degree of integrity and confidentiality
• Tech-savvy with a willingness to learn new tools and systems
• Positive, team-oriented attitude with strong interpersonal and relationship-building skills
• Comfortable in a small office environment with hybrid flexibility
• Must be authorized to work in the U.S. and pass a background check

Benefits

• Competitive salary with annual bonus potential
• 20 days of PTO annually (vacation and sick leave)
• Simple IRA retirement plan with 2% company match
• Monthly healthcare stipend
• Hybrid work schedule with in-office presence in central Houston
• Collaborative team environment that values transparency, growth, and trust
• High-touch role with direct access to executive leadership and the ability to make a real impact
• Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Business Consulting and Services