Executive Assistant Job at North Wind in Newport News

North Wind is an industry leader in the research, development and testing of hypersonic and mission critical systems. We are looking for an Executive Assistant that shares our passion for the work and the mission.

Company Description: North Wind Systems in Newport News, VA and Ronkonkoma, NY has provided independent services and solutions from engineering through manufacturing, integration, and test in support of the most complex Aerospace and Defense programs for over 50 years.

Responsibilities

• Provide high-level administrative support to C-Suite executives, including managing email / telephone communications and executive calendars, coordinate travel arrangements, greeting and assisting visitors, and resolving a wide range of complex administrative matters and inquiries
• Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Work with various staff for operational support activities of the department; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems
• Support staff in project-based work

Qualifications

Preferred Education / Experience:

• Associate’s degree in a related field, or an equivalent combination of education and experience
• Minimum of 2 years of relevant professional experience
• Prior experience as an Executive Assistant supporting multiple leaders
• Experience working within the Department of Defense (DoD) environment
• Proven experience in office management, executive support, or administrative coordination
• Strong organizational and multitasking abilities with excellent attention to detail.
• Proficiency with calendar management tools, Microsoft Office Suite, and collaboration platforms (e.g., Teams, Zoom, Slack)
• Excellent communication and interpersonal skills with the ability to interact at all levels of the organization
• Ability to handle confidential information with discretion and professionalism
• Proactive problem solver with a high degree of initiative and adaptability

Preferred Knowledge / Ability

• General administration
• Problem solving skills
• Microsoft Office
• Work with all levels of positions in company
• Handle confidential matters
• Communicate effectively
• Problem-solving skills with a proactive mindset
• Excellent organizational and multitasking abilities

We offer a pay range of $40,000.00/yr - $100,000.00/yr. North Wind is an equal opportunities employer and welcomes applications from diverse candidates.