Executive Assistant Job at The Larko Group in Greenwich

Overview

An outstanding investment firm is seeking a talented Executive Assistant to provide high-level administrative and operational support to a small team of senior leaders, including Partners, MDs, VPs, Directors, and Analysts. The firm fosters a culture of integrity, teamwork, strategic thinking, and a commitment to excellence. The Executive Assistant will play a critical role in keeping the team organized, efficient, and supported. This is an exciting opportunity for a proactive, detail-oriented professional who thrives in a fast-paced environment, manages competing priorities with ease, and enjoys working as part of a collaborative, high-performing team.

Responsibilities

• Manage complex calendars, heavy internal and external meeting scheduling, and travel arrangements, including detailed itineraries (domestic and international).


• Track investor calls, meetings, prospect mailboxes, and departmental processes.


• Prepare meeting materials, presentations, books, bios, and board-level communications.


• Coordinate and assist with planning and execution of internal and client events, firm-wide projects, philanthropy initiatives, and brand management activities.


• Prepare and submit expense reports for the department, ensuring accuracy and timeliness.


• Act as liaison between executives and their direct reports, coordinating larger projects, priorities, and action items.


• Proofread, edit, and produce written correspondence and presentations for internal and external stakeholders.


• Anticipate needs and proactively address potential issues before they arise.


• Attend meetings as needed, take notes, track action items, and follow up on behalf of executives.


• Ensure meetings are productive by reviewing agendas in advance, scheduling requisite preparation time, and coordinating follow-up.


• Flexibility to support executives during peak periods or outside standard business hours as required.

Ideal Experience

• 2–8 years of administrative or executive support experience in a corporate environment; financial services experience strongly preferred.


• Strong written and verbal communication skills, with exceptional attention to detail.


• Ability to manage multiple priorities in a fast-paced environment and work independently while collaborating effectively with a team.


• Experience managing international travel and proficiency with Concur.


• High level of professionalism, discretion, and experience handling confidential information.


• Strong organizational and project management skills, with exceptional follow-through.


• Proficiency in Microsoft Office; Salesforce experience is a plus.


• Positive, flexible attitude with the ability to adapt to the personalities and working styles of multiple executives.

About The Larko Group

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Additional Details

• Seniority level: Associate


• Employment type: Full-time


• Job function: Administrative