Executive Assistant & Office Assistant Job at SimCorp in New York

Join SimCorp as an Executive Assistant & Office Assistant.

What makes Us, Us

SimCorp leads the evolution of financial technology. We are guided by our values: caring, customer success-driven, collaborative, curious, and courageous. Our people-centered organization focuses on skills development, relationship building, and client success.

About the Role:

This dual-functioning role provides essential support in two key areas: Executive Assistance (70%) to the Head of Americas and Office Management (30%) for the New York office.

Key Responsibilities:

Executive Assistant (70%):

• Manage complex calendar for the Head of Americas.
• Coordinate domestic and international travel arrangements.
• Complete expense reimbursement submissions and review/approve expenses.
• Personally welcome guests, clients, and/or board members.
• Help prepare internal presentation materials, updates, and reports.
• Assist with planning and logistics for internal meetings.
• Provide administrative support on special projects or time-sensitive initiatives.

Office Management (30%):

• Serve as the first point of contact for office visitors and guests.
• Ensure office is fully stocked with refreshments and supplies.
• Coordinate weekly team lunches and support local events.
• Support ad hoc administrative tasks as needed.

What We Value:

• 7-10 years of Executive Assistant experience supporting senior-level executives.
• Office management or similar administrative experience.
• Exceptional organizational and time management skills.
• Adaptable and proactive mindset.
• Friendly and service-oriented approach.
• Proficiency in MS Office and Microsoft Teams.
• Strong verbal and written communication skills.
• High level of discretion, confidentiality, and professionalism.
• Willingness to work on site in the NYC office 4x per week.

Benefits:

Attractive salary, bonus scheme, and pension. Flexible working hours and hybrid model. Opportunities for professional development.

Next Step:

Please send your application in English via our career site. We recognize that bias can unintentionally occur in the recruitment process and ask you to exclude personal data from your application.

SimCorp welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.