Executive Assistant (19598) Job at Florida Agricultural and Mechanical Universit

Position Vacancy Announcement

Florida A&M University is pleased to announce that applications are now being accepted from qualified candidates for the position of Executive Assistant to the President.

Overview

The Executive Assistant to the President is a key member of the President's leadership team and manages a wide range of matters of importance on behalf of the President. The Executive Assistant works in collaboration with Vice Presidents and other leadership team members to ensure achievement of the University's mission and goals, overseeing operations of the Office of the President to include supervision of staff and management of the office budget. The Executive Assistant to the President uses discretion in the dissemination of information to faculty, students, staff and various constituents served by the University, while coordinating activities with several major subordinate administrative units within the University.

Responsibilities

• Coordinate the President's calendar to reflect the University's priorities and prepare reports, briefings, presentations, and responses on issues on behalf of the President.
• Monitor the flow of information to and from the President's office and advise on critical matters. Prepare correspondence for distribution, approval, and/or signature, reviewing for accuracy.
• Develop and coordinate a complex calendar of appointments, meetings, social engagements, and university/community events.
• Coordinate travel for the President to external meetings and process related payments and reimbursements in accordance with University compliance standards.
• Greet and assist visitors to the President's office, respond to inquiries from diverse constituents, provide policy information, refer inquiries to appropriate offices, and follow up on satisfaction with responses.
• Serve as a liaison between the President and other University administrators, constituents, private officials, boards, faculty, staff, students, and the public; communicate decisions and documents issued by the University and gather information for the President.
• Perform complex administrative duties including researching issues, drafting correspondence, coordinating events, and supporting constituent meetings.
• Safeguard confidentiality of university administration and manage confidential records; exercise discretion in communications and handling of sensitive materials.
• Coordinate the flow of internal and external communications by receiving, routing, and responding to requests.
• Perform other duties as assigned, including supporting other Executive team leaders within the Office of the President as time permits.

Minimum Qualifications

Bachelor's degree in appropriate area of specialization and five years of related experience; or master's degree and three years of related experience.

Recommended Competencies

• Knowledge of applicable computer software, especially the Office Suite (Outlook, Word, Excel, PowerPoint) and basic computer functions.
• Knowledge of and ability to interpret and apply related University policies, procedures, principles, and practices.
• Critical thinking based on in-depth data, substantiating information, and considering others input and ethics.
• Ability to communicate effectively, verbally and in writing.
• Ability to function independently with minimal supervision and to gather, interpret, report, and/or edit information.
• Ability to evaluate process effectiveness and develop or implement changes; ability to establish and maintain effective working relationships.

Conditions of Employment

• Pre-employment screening includes a review of criminal records, reference checks and verification of education. Official transcripts or other educational documents must be submitted where applicable at the time of employment.
• Only United States citizens or aliens with a legal right to work in the U.S. are eligible for employment. You will be required to provide proof of identity and employment eligibility within three days of employment.
• Florida law (Section 110.1128, Florida Statutes) restricts employment for certain individuals and may require documentation.

How To Apply

Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine Law and Public Records law.

Reasonable Accommodation

If you require a reasonable accommodation pursuant to the ADAA, please contact the Office of Equal Opportunity Programs at least ten days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS.

Equal Opportunity/Access

Florida A&M University is an Equal Opportunity Employer.

Note: This refined description maintains the core responsibilities and qualifications for the Executive Assistant to the President role and removes unrelated postings and extraneous content present in the original text.