Los Angeles City Attorney's Office (CA) is hiring: Legal Secretary I - Various S

Overview

The Office of the Los Angeles City Attorney is one of the nation's largest municipal law offices. With over 1,000 legal professionals, including 500 attorneys, the Office provides the City with the highest caliber of legal services. This includes prosecuting criminal misdemeanors, leading efforts in criminal justice reform, advising on homelessness initiatives, defending civil lawsuits and claims, and bringing civil enforcement actions in the name of the People of the State of California. Guided by an overarching commitment to integrity, accountability and transparency, we find great meaning in the work we do and the services we provide. We seek collaborative team players who understand that fulfilling our mission is key to making a positive impact.

Position

This position serves as secretary to attorneys or administrators performing a full range of secretarial duties, including taking and transcribing dictation, taking minutes of meetings, typing and proofreading; maintaining databases, filing systems and appointment calendars; answering inquiries from the public or employees of other agencies over the telephone or in person; and ordering office supplies. Must demonstrate the ability to maintain the status of cases being handled; have knowledge of legal and administrative procedures, and sources of information. In addition, this position will assist with the general office workload and will learn all of the functions of the office and complete other duties as assigned. In addition to these general duties, additional assignment specific responsibilities may apply.

Responsibilities

• Take and transcribe dictation; take minutes of meetings; type and proofread documents.
• Maintain databases, filing systems and appointment calendars.
• Answer inquiries from the public or other agencies by phone or in person; order office supplies.
• Maintain the status of cases and assist with the general office workload.
• Learn all office functions and perform other duties as assigned; be flexible for assignment-specific responsibilities.

Qualifications

• Applicants are required to pass a spelling test with no more than five (5) errors;
• Applicants are required to pass a letter composition exercise;
• At least one year performing clerical or secretarial duties is required;
• Proficiency in Microsoft Word and knowledge of legal procedures and terminology;
• Fast and accurate typing, strong attention to detail, ability to work under pressure with minimal supervision, and ability to work in a team environment;
• Reliable attendance and punctuality are mandatory; and
• Ability to lift boxes up to 25 lbs.

Desired Qualifications

• Knowledge of state and federal court rules, litigation document preparation under the California Court system’s filing requirements and procedures including electronic filings.

Career Path

This position is eligible to automatically promote to Legal Secretary II ($62,368 - $91,182) after 2 years of satisfactory performance. See MOU 3 for details.

Current Location

Position is subject to assignment at any location within the County of Los Angeles.

Probation

Appointment to this exempt position (non-Civil-Service) will be subject to a one (1) Year probationary period as required by Section 1050 of the City Charter. Successful completion of the one (1) year probationary period will result in tenure with the office.

Applicants will be contacted and scheduled to complete the letter composition exercise and spelling portions of the Legal Secretary test.

Selected applicants will be contacted to interview. Testing will remain ongoing as positions become available. This position will remain open until filled.

Contact

Questions? Please email atty.recruit@lacity.org.