Davenport Community Schools is hiring: Professional Secretary II, 12 mos (Regist

Professional Secretary II, 12 mos (Registrar)

West High School or Department is seeking a Professional Secretary II, 12 mos (Registrar) for an Assignment Open position.

The duties and responsibilities of this position include:

• Handling, recording, documenting all transcripts for current and prior students.
• Enter updates on student transcripts utilizing Campus software, documenting, tracking and updating repeat course grades
• Build a transcript of all new students entering high school plus update records of returning students to high school
• Send records for student withdrawals/transfers
• Translating transcripts and entering information into Campus program
• Resolve course credit issues.
• Work closely with the counselors on verifying accuracy of transcript information
• Send Official Transcript records from guidance office to Colleges when requested by student/parent/Colleges (following correct procedures)
• Run all transcripts for the end of the year for students.
• Make a master senior list for graduation
• Ad hoc reporting
• Assist with Start-up/shut down, securing of machines and records on a regular basis.
• Help with the Registration process.
• Run GPA's each term.
• Assist offices with large mass mailings and report card/schedule distribution.
• Share summer coverage of Main Office switchboard.
• Point person on distribution of schedules, answering the telephones and waiting on customers at the counter, help with large mailings
• Other duties as assigned by counselors, head secretary and Principal.
• Assist all other secretaries in the building when needed.
• Reports to Building Principal, Counselors.

Requirements for this position include:

• Must have a high school diploma or GED
• Experience with Excel, Word, Outlook, Publisher and other software programs
• Ability to learn Infinite Campus
• Must be an office team member in an effective, positive way and have good communication skills, both oral and written
• Ability to provide public relations and effective communications with staff, parents and community in a friendly and positive manner
• Maintain strict confidentiality (written or spoken) regarding students and staff
• Ability to take initiative and handle multi-task assignments with constant interruptions, ability to work well under pressure, establish priorities and meet deadlines while maintaining a calm manner during stressful situations.

The Davenport Community School District is an Equal Opportunity Employer.