Event Planning Manager

Summary Setting the standard for grand hospitality, Hotel Kansas City has delivered an experience like no other since its opening in late 2020. Named one of the "Best New Hotels in the World" by Travel + Leisure, and Kansas City's newest #1 Hotel on TripAdvisor, guests can indulge in Victorian-inspired guest rooms merged with modern twists, preserved touches like hand-hewn walnut and stained glass windows, and multiple show-stopping food and beverage outlets. Centrally located in the historic Kansas City Club Building, the hotel is only steps away from the city's best nightlife, restaurants, and shopping. POSITION SUMMARY: Part of the Sales & Marketing team, and reporting to the Associate Director of Events, the Event Planning Manager acts as the liaison between client events, and the hotel departments that support their successful execution. Flexibility and availability for evenings, weekends, and variable hours based on hotel business and event needs is required. ESSENTIAL DUTIES & RESPONSIBILITIES: Positive, approaching work relationships with an empathy-forward mindset, and contributing to strong team morale Customer Focused: gains insights into guest needs, identifies opportunities that benefit the guest, builds and delivers solutions that meet customer expectations Must enjoy working with and producing results in the Wedding market, as well as all other market segments. Plan, up sell and detail programs with clients including; verification and modification of space requirements, times, equipment, menus, themes, decorations, etc. Communicate requirements of clients to all hotel departments through event resumes, event orders, pre-convention meetings with clients, internal departmental meetings, and event order meetings. Forecast banquet food and beverage revenues. Monitor and control individual event budgets and details to maximize revenues and minimize expenses while ensuring delivery of a quality product. Professionally represent the department and the hotel by participating in and or conducting client and industry functions, tours for contracted groups, planning meetings, tastings, pre and post-convention meetings, industry events, client entertaining etc. Develop and maintain positive relationships with vendors and suppliers who provide services to the groups and to the hotel. After the conclusion of meetings, review bill and post conference reporting with meeting planner. Provide a service culture that generates positive event satisfaction, sustained revenue achievement, and excellent internal communications Perform other duties as assigned. We offer excellent benefits! Free room nights, Discounted and Friends & Family Room Rates Medical, Prescription, Dental, Vision, 401K at 30 days of employment! Life and Disability Insurance 401K with company match Generous Paid Time Off Paid Family Bonding Time and Adoption Assistance Employee Stock Purchase Plan Tuition Reimbursement Program Qualifications QUALIFICATIONS & EXPERIENCE Minimum 2 years' relevant work experience, preferably in the hotel or comparable industry. Ideally, demonstrated experience with Event Planning in the wedding market. Strong organizational skills and eye for detail required. Skilled at problem solving with the ability to work professionally, collaboratively, and respectfully with people at all levels of the organization. Demonstrated working skills with MS Office suite (Excel, Word, etc.) Experience with Event Planning management tools and software is a plus. Ability to lift, push, pull up to 10 - 15 lbs. in an office environment setting. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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