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Lorraine Schwartz

Lorraine Schwartz is hiring: Assistant, Gemstone Sourcing and Production in New

Lorraine Schwartz, New York, NY, US, 10261

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Job Description:

We are a leading, globally recognized fine jewelry house based in New York City, seeking a polished and distinguished professional to serve as the right-hand to our Vice President of Stones & Acquisitions, and occasionally support the President. This role requires poise, discretion, and a deep understanding of the jewelry industry. You will play a critical role in managing the Vice President’s day-to-day operations, ensuring seamless coordination across all facets of the business.


Please note: This is an in-person position based in our New York City office.  You must currently reside in the New York area.


Responsibilities:

·      Serve as the primary support for the Vice President, handling daily administrative and organizational tasks.

·      Source diamonds and gemstones for production.

·      Select diamonds and gemstones from in-house stock for designs, repairs, and special projects.

·      Manage the process between design, sourcing, and factories for new and existing pieces.

·      Sort, weigh, count, and organize diamonds and colored stones.

·      Support stone inventory processes, organization, and product tracking – ensure the timely and accurate input of all new stones through the appropriate systems.

·      Provide occasional executive-level support to the President.

·      Manage schedules, appointments, and travel arrangements.

·      Maintain and update detailed spreadsheets and tracking systems for acquisitions, inventory, and sourcing projects.

·      Coordinate all shipments—incoming and outgoing—of stock pieces, client pieces, and new acquisitions.

·      Produce and update detailed status report of client and stock pieces.

·      Coordinate high-stakes meetings and events in a fast-paced, high-pressure environment.

·      Maintain a high level of professionalism and discretion in all communications and interactions.


Qualifications:

·      Bachelor’s degree required.

·      1-3 years of prior experience in the jewelry industry required, particularly with diamonds and gemstones.

·      Knowledge in jewelry production with understanding the process, rhetoric, and craft of creating jewelry a plus.

·      Exceptional discretion in handling sensitive material.

·      Strong organizational and administrative skills; ability to remain poised under pressure.

·      A refined and polished demeanor suitable for representing our executive office.

·      Proficiency in Microsoft Office Suite and inventory systems.


Core Personal Skills:

·      High Energy & Proactive – Takes ownership and accountability, driving the future success of the company. Resourceful and self-motivated, with a proven ability to take initiative and deliver results.

·      Client & Brand Focused – Deep passion for the brand’s creative vision, dedicated to delivering an extraordinary client experience. Makes decisions that uphold the best interests of both the company and its clientele.

·      Adaptable & Resilient – Thrives under pressure, balancing multiple priorities with poise. Learns from mistakes, adjusts quickly to change, and knows when to act with urgency.

·      Collaborative Communicator – Works seamlessly within the team, valuing diverse perspectives. Communicates openly, directly, and respectfully across all levels and functions.

·      Detail-Oriented Expertise – Maintains exceptional organization and accuracy, delivering work to the highest standard. Stays current on industry trends, techniques, and innovations, with a commitment to continuous learning.