Assistant, Gemstone Sourcing and Production

Job Description: We are a leading, globally recognized fine jewelry house based in New York City, seeking a polished and distinguished professional to serve as the right-hand to our Vice President of Stones & Acquisitions, and occasionally support the President. This role requires poise, discretion, and a deep understanding of the jewelry industry. You will play a critical role in managing the Vice Presidents day-to-day operations, ensuring seamless coordination across all facets of the business. Please note: This is an in-person position based in our New York City office. You must currently reside in the New York area. Responsibilities: Serve as the primary support for the Vice President, handling daily administrative and organizational tasks. Source diamonds and gemstones for production. Select diamonds and gemstones from in-house stock for designs, repairs, and special projects. Manage the process between design, sourcing, and factories for new and existing pieces. Sort, weigh, count, and organize diamonds and colored stones. Support stone inventory processes, organization, and product tracking ensure the timely and accurate input of all new stones through the appropriate systems. Provide occasional executive-level support to the President. Manage schedules, appointments, and travel arrangements. Maintain and update detailed spreadsheets and tracking systems for acquisitions, inventory, and sourcing projects. Coordinate all shipmentsincoming and outgoingof stock pieces, client pieces, and new acquisitions. Produce and update detailed status report of client and stock pieces. Coordinate high-stakes meetings and events in a fast-paced, high-pressure environment. Maintain a high level of professionalism and discretion in all communications and interactions. Qualifications: Bachelors degree required. 1-3 years of prior experience in the jewelry industry required, particularly with diamonds and gemstones. Knowledge in jewelry production with understanding the process, rhetoric, and craft of creating jewelry a plus. Exceptional discretion in handling sensitive material. Strong organizational and administrative skills; ability to remain poised under pressure. A refined and polished demeanor suitable for representing our executive office. Proficiency in Microsoft Office Suite and inventory systems. Core Personal Skills: High Energy & Proactive

Takes ownership and accountability, driving the future success of the company. Resourceful and self-motivated, with a proven ability to take initiative and deliver results. Client & Brand Focused

Deep passion for the brands creative vision, dedicated to delivering an extraordinary client experience. Makes decisions that uphold the best interests of both the company and its clientele. Adaptable & Resilient

Thrives under pressure, balancing multiple priorities with poise. Learns from mistakes, adjusts quickly to change, and knows when to act with urgency. Collaborative Communicator

Works seamlessly within the team, valuing diverse perspectives. Communicates openly, directly, and respectfully across all levels and functions. Detail-Oriented Expertise

Maintains exceptional organization and accuracy, delivering work to the highest standard. Stays current on industry trends, techniques, and innovations, with a commitment to continuous learning.