Sigma is hiring: Receptionist in Wakefield

778322 Receptionist - Wakefield, MA (6-Month Contract)

Location: Wakefield, MA (Onsite - 178 Albion Street)
Company: Sigma Inc. (Supporting the Commonwealth of MA, Board of Registration in Medicine)
Contract Duration: 6 Months

About the Role

Sigma Inc. is seeking a professional and detail-oriented Receptionist to support the Board of Registration in Medicine in Wakefield, MA. This onsite role requires strong organizational and communication skills, as you will serve as the first point of contact for visitors, staff, and incoming calls while handling administrative office support tasks.

Key Responsibilities

• Manage the main telephone line by answering, screening, and transferring calls to the appropriate extensions.
• Receive, sort, and process incoming and outgoing mail for office staff.
• Greet and guide visitors to meeting rooms or redirect them to other locations for support.
• Issue and manage building access badges, including staff ID photos, temporary/daily visitor badges, and reconciliation of one-day badges.
• Assist consumers with document drop-offs (e.g., Verifications, Certificate of Regulatory Board Forms, Subpoenas).
• Provide access to approved vendors (e.g., vending machine services, paper delivery, recycling vendors).
• Prepare documents for scanning and processing from various units as time permits.
• Restock paper in multifunction devices and ensure office supplies are organized and readily available.

• Requirements

• Prior front desk, receptionist, or office support experience.
• Strong customer service skills with a professional demeanor.
• Ability to handle multiple administrative tasks accurately and efficiently.
• Comfortable working in an onsite office environment and interacting with staff, vendors, and visitors.