Administrative Receptionist Job at Ultimate LLC in Santa Barbara

Job Description

Administrative Receptionist Needed in Santa Barbara, CA (3 - 4 weeks assignment)

Location: Santa Barbara, CA

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Compensation: $20 - $24/hour

Temp: 3 - 4 weeks (possible extension)

Position Summary

We are seeking a reliable and organized Administrative Receptionist to support our transportation office operations. This role is essential in ensuring smooth administrative functions while maintaining a secure and professional front office environment. The lobby is closed to the public, so this position focuses on internal coordination and controlled access.

Key Responsibilities

• Answer and route incoming phone calls professionally
• Greet and assist visitors via intercom system
• Prepare and distribute incoming/outgoing mail
• Accept and log deliveries
• Order and maintain office supplies and inventory
• Prepare checks and assist with basic accounting tasks
• Perform general administrative duties (filing, scanning, data entry)
• Coordinate with internal departments and external vendors
• Maintain confidentiality and security protocols

Qualifications

• High school diploma or equivalent; associate degree preferred
• 1+ years of administrative or front desk experience
• Strong communication and organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and manage multiple tasks

Work Environment

• Office-based role with limited public interaction
• Lobby is closed to the public; access is controlled via intercom
• Professional, team-oriented environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Reference: JN -102025-406651