Harrison School District 2 is hiring: Principal Secretary in Colorado Springs

Position Type:
Secretarial/Clerical/Principal`s Secretary

Date Posted:
9/30/2025

Location:
Panorama Middle School For School Year 2025-2026
220- Work Day Calendar

Hourly Pay Rate: $22.21+ (Salary placement is based on experience.)
Click on the following link to view the full pay range on the ESP Salary Schedule: https://www.hsd2.org/our-district/financial-transparency

Job Summary:
Support the efficient operation of the school office by providing various clerical, bookkeeping and administrative services in a professional manner. Maintain all financial records of the school and support the operation of the school's main office.

Essential Duties and Responsibilities:

• Monitor and process all expenditures from the general fund and executory/activity accounts including deposits, Quickbook data entry, warehouse orders, bill payment, etc. Complete other miscellaneous duties, including receive/process orders, answer questions and perform general record-keeping duties. Reconcile p-card statements, maintain petty cash fund, complete quarterly sales tax reports.

• Maintain all school activity account records, receive deposits, and disburse all monies generated by these accounts. Process requisitions for supplies/materials and equipment. Maintain list of school's inventory. Chart usage of copier by teams and departments, report copy count for billing purposes, and request service as needed. Process transportation forms for field trips. Assess fines for lost, damaged books and equipment, send letters to parents to recover fines, and process insurance forms and route appropriately. Assist in preparing general fund budget allocated to building. Compile data and submit reports to district finance office.

• Type/word process and operate office equipment to produce business correspondence including memos, letters, newsletters, accountability reports, emails, and other documents. Create/update the calling tree, staff roster, course master, team Configurations, staff & student handbooks, and staff evaluations and observations.

• Ensure daily functions of the school office are completed by assisting the principal, trouble-shooting office equipment and/or calling in for service, keeping an inventory of related office supplies and ordering/maintaining an adequate supply of general office materials, developing schedules for front office staff, providing coverage where needed, screening calls to the principal, and maintaining a positive work environment. Monitor playground during recess. Perform annual inventory of office equipment and ensure that equipment is operable and safe.

• Plan, organize and supervise various school events including meetings, assemblies, Honor Roll programs, staff recognition, and other miscellaneous events to include procurement of gifts and food for staff and honor students.

• Follow district policy/procedures regarding staff attendance, request substitutes, process related absence forms, provide account numbers or route to appropriate department, and assist in obtaining class coverage when substitutes are not available. Compile, locate, and retrieve emergency lesson plans, generate attendance sheets, and brief substitutes.

• Provide coverage in the health clinic when the Nurse/Health Aide is part-time or during lunch or other breaks. Maintain log of students visiting the clinic, administer and log medication, administer first aid, care for sick children, and contact parents as needed.

• Greet and relate to patrons, colleagues, visitors, and students. Serve as receptionist including: receive and route calls/messages; screen unexpected callers; and assist visitors (i.e., answer questions, provide directions, etc.). Assist parents with registration and withdrawal of students. Maintain and follow district policies regarding student records and student information database. Process and distribute mail. Oversee after-school activities including providing information to parents, locating students in building, processing related staff paperwork.

• Complete accurate daily attendance records including place and receive phone calls, complete attendance data entry, maintain log of early releases, tardie's and generate related reports.

• Perform various duties involving student discipline, including enter student discipline data, mail home forms, contact parents, and monitor, assist, and obtain work for students. Perform various duties involving student academic achievements/standing to include generating and mailing letters to parents and generating various reports to teachers and counselors.

• Assist the principal by completing various human resource activities including scheduling interviews, assist with interviews as needed, and process the appropriate district forms related to employee employment.

• Perform district required activities to complete the October Count, verify military cards, and attendance forms and generate related reports.

• Perform other duties as assigned.

Education, Training and Experience:

• High school diploma or equivalent.
• Two to three years secretarial/clerical and general bookkeeping experience in an office environment.
• Basic computer knowledge, including word processing, typing, accounting and bookkeeping skills. Must be able to troubleshoot office equipment.
• CPR and First Aid preferred.
• The employee must occasionally lift and/or move up to 25 pounds.
• Criminal background check and District fingerprinting required for hire.

Note: Applicants who upload a copy of their transcripts or certifications to their application may choose to redact any dates included on the transcripts or certifications, including date of birth and dates of attendance/graduation/completion. An un-redacted copy will be requested if an employment offer is extended. In addition, submitted resumés may also exclude dates of attendance or graduation for high school and/or post-secondary education.

Application Procedure:
Click on the red "Apply" button to complete an online application, you must apply to each position that is of interest to you.
FLSA: Exempt