Litigation Secretary Job at Adams & Martin Group in Costa Mesa

Job Description

Position: Litigation Legal Assistant
Location: Costa Mesa, CA
Work Arrangement: Hybrid (1 day WFH after 90 days)
Hours: 8:30 AM - 5:00 PM or 9:00 AM - 5:30 PM (7.5-hour workday)
Salary: $90K+ DOE
Benefits: Full benefits package with 100% premium paid for employee; includes medical, dental, vision, 401(k), paid time off, life insurance, LTD, FSA, EAP, and monthly travel/parking allowance

Top 3 Priorities:

• Supporting attorneys in real estate (some transactional), business litigation, and professional liability defense
• Strong e-filing and calendaring experience
• Proficiency in TOA/TOC, with excellent computer and proofreading skills

Responsibilities:

• Provide litigation support to attorneys across multiple practice areas
• Prepare and file legal documents in federal, state, and appellate courts
• Maintain and manage case calendars, deadlines, and appointments
• Draft tables of contents and authorities for legal filings
• Proofread and format legal documents with high attention to detail
• Organize and manage case files, exhibits, and correspondence
• Collaborate with attorneys, staff, and clients to ensure smooth case progression
• Utilize legal software including Word (2010+), Outlook, iManage (or similar), CompuLaw, Best Authority, Adobe Pro, and CCC Macros

Qualifications:

• Minimum 5 years of litigation legal assistant experience
• Strong knowledge of court filing procedures and rules
• Excellent administrative, organizational, and follow-up skills
• High proficiency in Microsoft Office and legal document management systems
• Experience supporting attorneys in real estate, business litigation, and professional liability defense preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Reference: JN -102025-406561