Adams & Martin Group is hiring: Litigation Secretary - Gen Civ Lit in Costa Mesa

Overview

We are seeking a highly organized and experienced Litigation Secretary to join a dynamic legal team in Costa Mesa. The ideal candidate will have strong calendaring and trial preparation skills and be comfortable working in a fast-paced, deadline-driven environment. This hybrid role offers flexibility while maintaining close collaboration with attorneys and staff.

Details

Position Title: Litigation Secretary
Location: Costa Mesa, CA (Hybrid - 3 days onsite / 2 days remote)
Schedule: Full-time, 7.5 hours/day
Compensation: $90-110k (based on experience)

Responsibilities

• Manage litigation calendars, including court deadlines, hearings, depositions, and trial dates
• Assist attorneys with trial preparation, including organizing exhibits, witness lists, and trial binders
• Draft, format, and proofread legal documents, correspondence, and pleadings
• File documents electronically with state and federal courts
• Coordinate with court personnel, opposing counsel, and clients
• Maintain case files and ensure all documentation is up to date and properly organized
• Support attorneys with administrative tasks and document management
• Communicate effectively with internal teams and external parties
• Assist with scheduling meetings, depositions, and travel arrangements

Qualifications

• Minimum 5-10 years of litigation secretary experience
• Strong knowledge of court rules and procedures (state and federal)
• Proficient in Microsoft Office Suite and legal calendaring software
• Excellent attention to detail and organizational skills
• Ability to work independently and as part of a team
• Strong written and verbal communication skills

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiatives, and related ordinances. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company may perform such checks in accordance with applicable laws.