Administrative Assistant Job at Keil Construction Inc. in Washington

Job Summary

We are seeking a motivated and highly organized Administrative Assistant to join our team. In this role, you will provide support to our office employees and project managers, ensuring they have all the information and resources they need to perform their best. The ideal candidate has excellent written and verbal communication skills and an ambitious approach, so that they are continuously trying to improve the overall function of the company. We have a small office staff of 4 full-time office staff and 3 project managers who go in between the field and office. The small staff means that employees are welcome to take on more responsibilities if they are so inclined, and free to offer their own ideas for implementing improvements.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Write emails, memos, and letters and distribute them appropriately
• Track active jobs, payments, and material orders
• Maintain an organized filing system
• Compile monthly vendor statements
• Compose documents such as invoices and proposals
• Open and process mail and packages
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required; Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Experience with detailed record keeping, procedural tasks, project management, and cost tracking
• Excellent computer skills with Microsoft Word & Excel; experience with Google Sheets; QuickBooks helpful but not required
• Highly organized with excellent time management and the ability to prioritize multiple tasks

Valuable Bonus Qualifications

• Experience in or knowledge of Construction
• Accounting or bookkeeping experience
• IT/Computer technical experience

Benefits

• 401(k) and 401(k) matching
• Bonus based on performance
• Competitive salary
• Health insurance
• Paid time off
• Training & development
• Opportunity for advancement
• Free food & snacks
• Free uniforms

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Construction

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