Keil Construction Inc.
Job Summary
We are seeking a motivated and highly organized Administrative Assistant to join our team. In this role, you will provide support to our office employees and project managers, ensuring they have all the information and resources they need to perform their best. The ideal candidate has excellent written and verbal communication skills and an ambitious approach, so that they are continuously trying to improve the overall function of the company. We have a small office staff of 4 full-time office staff and 3 project managers who go in between the field and office. The small staff means that employees are welcome to take on more responsibilities if they are so inclined, and free to offer their own ideas for implementing improvements.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Write emails, memos, and letters and distribute them appropriately
Track active jobs, payments, and material orders
Maintain an organized filing system
Compile monthly vendor statements
Compose documents such as invoices and proposals
Open and process mail and packages
Develop, update, and maintain relevant office procedures
Qualifications
High school diploma/GED required; Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Experience with detailed record keeping, procedural tasks, project management, and cost tracking
Excellent computer skills with Microsoft Word & Excel; experience with Google Sheets; QuickBooks helpful but not required
Highly organized with excellent time management and the ability to prioritize multiple tasks
Valuable Bonus Qualifications
Experience in or knowledge of Construction
Accounting or bookkeeping experience
IT/Computer technical experience
Benefits
401(k) and 401(k) matching
Bonus based on performance
Competitive salary
Health insurance
Paid time off
Training & development
Opportunity for advancement
Free food & snacks
Free uniforms
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Construction
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Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Write emails, memos, and letters and distribute them appropriately
Track active jobs, payments, and material orders
Maintain an organized filing system
Compile monthly vendor statements
Compose documents such as invoices and proposals
Open and process mail and packages
Develop, update, and maintain relevant office procedures
Qualifications
High school diploma/GED required; Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Experience with detailed record keeping, procedural tasks, project management, and cost tracking
Excellent computer skills with Microsoft Word & Excel; experience with Google Sheets; QuickBooks helpful but not required
Highly organized with excellent time management and the ability to prioritize multiple tasks
Valuable Bonus Qualifications
Experience in or knowledge of Construction
Accounting or bookkeeping experience
IT/Computer technical experience
Benefits
401(k) and 401(k) matching
Bonus based on performance
Competitive salary
Health insurance
Paid time off
Training & development
Opportunity for advancement
Free food & snacks
Free uniforms
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Construction
Referrals increase your chances of interviewing at Keil Construction Inc. by 2x
Get notified about new Administrative Assistant jobs in
Washington, DC .
#J-18808-Ljbffr